Executive Assistant

COMPANY:

BUILD YOUR FUTURE WITH US

Every DPian Matters is the motto that reflects our core values. DP Architects actively supports the growth of our people through dedicated talent development programmes, clear career pathways and access to global opportunities. Our culture of continuous learning, collaboration and shared purpose develops skilled and engaged people deeply invested in the future of our built environment. Our practice is defined by the pursuit of design excellence, supported by research and innovation, and anchored in teamwork for the collective good. Together, we pursue better-than-sustainable outcomes to shape a regenerative future for our cities and communities.

JOB SUMMARY

The Executive Assistant provide comprehensive executive and administrative support to the assigned Director or senior management, ensuring effective management of schedules, communications, meetings and business priorities, as well as smooth coordination of daily activities and management matters.

JOB RESPONSIBILITIES

Executive and Administrative Support

• Manage calendars, appointments, meetings, travel arrangements and itineraries.
• Screen and prioritise correspondence, calls and meeting requests.
• Prepare, review and format reports, presentations, correspondence and other documents.
• Maintain proper filing systems and manage confidential documents and information with discretion.

Meeting and Communication Coordination

• Coordinate internal and external meetings, including agendas, meeting materials and logistics.
• Attend meetings when required, prepare minutes and track follow-up actions.
• Liaise with internal departments.
• Ensure timely communication of instructions, decisions and information to relevant parties.

Management and Business Support

• Monitor deadlines, commitments and outstanding matters requiring the Director’s attention.
• Assist in preparing management reports, presentations and briefing materials.
• Coordinate business engagements, corporate events and other official activities.
• Follow up with relevant parties to ensure timely completion of assigned tasks and agreed actions.

Administrative and Operational Coordination

• Coordinate with relevant departments on administrative, operational and logistical requirements.
• Assist with expense claims, purchase requests and other administrative matters where required.
• Support special projects, management initiatives and other assignments as directed.

JOB REQUIREMENTS:

• Degree in Business Administration, Office Management or related fields.
• 1 - 4 years of Executive Assistant experience in a corporate or professional services environment.
• Excellent organisational, planning and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office and digital collaboration tools.
• High level of professionalism, integrity and confidentiality.
• Ability to anticipate needs, exercise sound judgement and manage multiple priorities independently.