COST CONTROLLER-FM

3. KEY RESPONSIBILITY

• Assist in the timely preparation and submission of Requests for Invoicing (RFI) and coordinate with the Finance team for invoice processing.
• Prepare and monitor customer billing based on contracts, purchase orders, completed work, and agreed commercial terms.
• Track submitted RFIs and reconcile them against invoices raised to ensure completeness and accuracy.
• Monitor unbilled revenue and coordinate with Operations and Commercial teams to ensure timely invoicing.
• Follow up with customers regarding LPO and GRN closures to facilitate timely invoice submission through customer portals.
• Prepare monthly revenue and cost accruals for services rendered and expenses incurred but not yet invoiced.
• Act as a liaison between Operations teams and coordinators to ensure timely processing of purchase orders and cost recognition.
• Record, monitor, and analyze operating costs related to FM contracts, projects, and operational sites.
• Monitor open and partially utilized purchase orders and ensure costs are recorded in the appropriate accounting period.
• Prepare petty cash requests for business units and coordinate with Finance for disbursement and reconciliation.
• Review supplier invoices for accuracy, approvals, PO/GRN matching, and compliance with accounting policies.
• Process and monitor accounts payable and accounts receivable transactions.
• Monitor customer receivables and support collection activities by providing accurate customer account information.
• Prepare and submit client invoices and follow up on outstanding payments.
• Maintain accurate accounting records and financial transactions in accordance with company policies and accounting standards.
• Perform reconciliations of bank accounts, supplier accounts, customer accounts, and general ledger balances.
• Assist in the preparation of budgets, forecasts, and financial plans.
• Monitor project and operational costs against approved budgets and identify variances.
• Prepare journal entries, provisions, and other month-end accounting adjustments.
• Maintain fixed asset registers and depreciation schedules.
• Generate periodic financial, operational, and management reports to support decision-making.
• Coordinate with operations teams to track FM-related revenues, expenditures, and project performance.
• Support internal and external audits by providing accurate financial records and documentation.
• Ensure compliance with company financial procedures, accounting standards, VAT regulations, and statutory requirements.
• Utilize ERP, CAFM, and accounting systems for financial reporting, cost tracking, and data analysis.

4. HEALTH, SAFETY & COMPLIANCE

• Adhere to company policies, procedures, and ethical standards.
• Ensure compliance with financial regulations and internal controls.
• Maintain confidentiality of financial and business information.
• Support corporate governance and audit requirements.

5. BEHAVIORAL COMPETENCIES

• Strong analytical and problem-solving skills.
• High level of accuracy and attention to detail.
• Effective communication and interpersonal skills.
• Ability to work collaboratively with cross-functional teams.
• Strong organizational and time-management skills.
• Ability to prioritize tasks and meet deadlines.
• Integrity, professionalism, and confidentiality.
• Proactive approach to identifying and resolving issues.
• Accountability and ownership of assigned responsibilities.
• Adaptability and ability to work in a dynamic business environment.

6. TECHNICAL COMPETENCIES

• Financial reporting and analysis.
• Budgeting, forecasting, and cost control.
• Accounts payable and accounts receivable management.
• General ledger maintenance and account reconciliations.
• Revenue recognition and accrual accounting.
• Project and contract accounting.
• VAT compliance and tax documentation.
• ERP and accounting software proficiency.
• Financial planning and performance monitoring.
• Audit support and financial documentation management.
• Cost tracking and variance analysis.
• Advanced Microsoft Excel and financial modeling skills

7. QUALIFICATIONS, EXPERIENCE AND SKILLS

Essential Qualification: Bachelor’s degree in accounting, Finance, Commerce, or a related field.

Desirable Qualification:

• Professional certification such as CPA, ACCA, CMA, or equivalent.
• Experience with ERP systems (SAP, Oracle, Microsoft Dynamics, etc.).
• Familiarity with CAFM systems and FM contract accounting.
• Knowledge of UAE VAT regulations and financial compliance requirements.
• Advanced Microsoft Excel and financial reporting skills.
• Experience in cost control and budget management

Work Experience:

• Minimum 3-5 years of accounting experience, preferably within the Facility Management, Property Management, Construction, or Infrastructure sectors.

• Experience in handling project accounting, budgeting, and financial reporting.