Project Coordinator, Civil Projects (12-month Contract)

The Project Coordinator - Civil Projects (12-month Contract) is responsible to provide coordination and administration support through the full life cycle of terminal infrastructure projects. This includes supporting the business development, planning, permitting, consultation, procurement, engineering design, construction and commissioning of terminal infrastructure projects.

Key Responsibilities

• Provide coordination and administration support through the full life cycle of terminal infrastructure projects

• Support the business development, planning, permitting, procurement, engineering design, construction and commissioning of terminal infrastructure projects

• Coordinate and schedule meetings, take minutes, organize action items and ensure completion through follow up

• Provide document control support for a portfolio of infrastructure projects

• Prepare submissions, reports and presentations to facilitate the approval and delivery of projects by coordinating input from team members, editing, proofing and formatting documents

• Liaise internally with terminal operations, technology, safety and security groups to seek alignment on project performance and technical requirements

• Support the preparation of RFQ and RFP documentation and participate in the evaluation, contract agreement, and coordination of consultants and contractors

• Prepare schedules for project planning, delivery and resource management

• Coordinates site investigations, topographic surveys and other pre-construction contracts with contractors and terminal operations

• Coordinate construction activities between contractors and terminal operations and conduct quality, safety and environmental inspections

• Coordinate the preparation of project progress and cost tracking reports

• Administer Purchase Requisitions (PRs), Purchase Orders (POs), and other procurement activities through Oracle ERP in accordance with company procedures.

• Develop and maintain project dashboards and performance metrics to support project reporting and management decision-making

Qualifications, Job Function, Technical Knowledge, and Skills

• A university degree related to civil engineering, environmental science, construction management or related discipline

• Oracle ERP knowledge, particularly Procurement (PR/PO) processes, considered an asset.

• A minimum of 3 years of experience in the delivery of infrastructure projects

• Knowledge of project management principles and PMO practices.

• Demonstrated project experience related to the business development, planning, permitting, procurement, engineering design, construction supervision, commissioning and contract administration of infrastructure project with construction values >$10m

• Strong organizational and communication skills, with a keen attention to detail and the ability to manage competing priorities in a dynamic environment.

• Strong computer skills including experience using Microsoft Project, document control systems and drafting software

• This position is ideal for a team player with excellent interpersonal skills with the ability to work effectively and positively with all contacts, internally and externally

• Must be able to work independently, accurately and on own initiative to maintain work output with minimum supervision
• Fluent in English.
• Previous Canadian work experience or experience working directly with Canadian industries.

DP World (Canada) Inc. fosters diversity, inclusion and belonging across our organization. We are a proud equal opportunity employer with a commitment to creating a respectful, inclusive, and barrier free workplace. We welcome and encourage applications from people with disabilities. Accommodation may be available upon request for candidates taking part in all aspects of the selection process. We welcome applicants to advise us on your preferred pronouns in your application.

All aspects of employment, including the decision to hire and promote, are based on applicants’ qualifications, merits, competence, and performance without regard to any characteristic related to diversity.

No phone calls or agencies please. We thank all applicants for their interest; however, only short-listed candidates will be contacted for an interview, testing and pre-employment medical examination. To be eligible for hire, you must be legally entitled to work in Canada and must successfully obtain Transport Canada Security Clearance.