Tender Specialist, Project Logistics

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DSV - Global transport and logistics

In 1976, ten independent hauliers joined forces and founded DSV in Denmark. Since then, DSV has evolved to become the world's 3rd largest supplier of global solutions within transport and logistics. Today, we add value to our customers' entire supply chain by transporting, storing, packaging, re-packaging, processing and clearing all types of goods. We work every day from our many offices in more than 80 countries to ensure a steady supply of goods to production lines, outlets, stores and consumers all over the world. Our reach is global yet our presence is local and close to our customers. Read more at www.dsv.com

Location: USA - Itasca, N Arlington Heights Rd

Division: Air & Sea

Job Posting Title: Tender Specialist, Project Logistics - 132218

Time Type: Full Time

The Tender Specialist - Project Logistics is responsible for preparing high-quality technical documentation, tender responses, RFIs, proposals, and client presentations supporting complex project logistics opportunities.

Working closely with Business Development, Operations, Project Management, Engineering, and other subject-matter experts, the role translates technical and operational solutions into clear, compelling, and professionally structured client-facing materials.

The position requires strong technical writing, analytical, and communication skills, together with an understanding of project logistics and the ability to articulate complex logistics methodologies and execution strategies.

Key Responsibilities

1. Tender and Proposal Development

• Prepare technical responses to RFQs, RFPs, RFIs, prequalification requests, and client enquiries.
• Review tender documentation to identify scope, technical requirements, deliverables, and evaluation criteria.
• Develop technical narratives describing proposed logistics solutions, execution methodologies, and capabilities.
• Coordinate and consolidate input from operational, engineering, commercial, and other subject-matter experts.
• Ensure tender submissions are technically accurate, compliant, consistent, and professionally presented.
• Identify gaps, inconsistencies, and outstanding information requiring clarification.

2. Technical Writing and Documentation

• Develop technical content addressing areas including:
• Project logistics execution plans and methodologies.
• Heavy-lift, oversized cargo, and multimodal transportation.
• Ocean, road, rail, barge, and airfreight logistics.
• Port operations, cargo handling, and transport engineering interfaces.
• Warehousing, material management, and construction-site logistics.
• Project controls, reporting, and supply-chain visibility.
• HSSE, risk management, contingency planning, and subcontractor management.
• Project mobilization, implementation, and organizational structures.

The role requires sufficient technical understanding to accurately document proposed solutions and challenge incomplete or inconsistent information, without necessarily being responsible for engineering the solutions.

3. RFI Responses and Client Clarifications

• Prepare and coordinate responses to client RFIs, technical clarifications, and questionnaires.
• Obtain and validate information from internal specialists.
• Ensure responses are accurate, consistent with the proposed solution, and delivered within required deadlines.
• Identify and escalate technical or commercial issues affecting project scope, risk, schedule, or execution.

4. Presentations and Client Communication

• Develop professional PowerPoint presentations for tender submissions, client meetings, technical workshops, and management reviews.
• Translate complex technical information into clear diagrams, workflows, timelines, and executive summaries.
• Support Business Development and Operations teams in communicating proposed solutions and differentiating capabilities.

5. Tender Coordination and Knowledge Management

• Coordinate technical contributions, document reviews, submission schedules, and version control.
• Maintain reusable libraries of technical methodologies, case studies, project references, and standard responses.
• Develop and improve proposal templates, presentation materials, and technical documentation.
• Identify opportunities to improve tender efficiency through digital tools, automation, and AI-assisted content development.

Required Qualifications and Experience

• Experience in technical writing, tender development, proposal management, project logistics, freight forwarding, EPC/EPCM, engineering, or related industries.
• Demonstrated ability to produce high-quality technical and commercial documentation.
• Strong written English, editing, document structuring, and presentation skills.
• Ability to interpret technical scopes of work, specifications, and complex client requirements.
• Experience collaborating with technical and commercial stakeholders.
• Advanced proficiency in Microsoft Word and PowerPoint, with good Excel skills.
• Strong organizational skills and ability to manage competing deadlines.

Preferred Experience

• Experience in project logistics, industrial projects, energy, mining, infrastructure, or major construction projects.
• Familiarity with heavy-lift, breakbulk, specialized transportation, and multimodal logistics.
• Exposure to logistics execution plans, method statements, transport studies, risk assessments, and project controls.
• Experience developing technical diagrams, process flows, and client-facing presentations.
• Familiarity with SharePoint, document-management systems, and AI-assisted writing tools.

This is a technical proposal development role, not primarily an administrative tender coordination position.

For this position, the expected base pay range is $65,000.00 - $85,000.00 annually. Actual compensation will be determined based on job-related factors such as relevant experience, skills, education, certifications, and geographic location, in accordance with applicable laws and company policy.

Information regarding DSV’s benefits offerings, including eligibility, coverage options, and plan

details, is available through the DSV Benefits Showcase. Benefits, programs, and eligibility may vary by location and division in accordance with applicable state and local laws.

DSV is an equal employment opportunity employer. Candidates are considered for employment without regard to race, creed, color, national origin, age, sex, religion, ancestry, disability, veteran status, marital status, gender identity, sexual orientation, national origin, or any other characteristic protected by applicable federal, state or local law. If you require special assistance or accommodation while seeking employment with DSV, please contact Human Resources at [email protected]. If you are interested in learning the status of your application, please note you will be contacted directly by the appropriate human resources contact person if you are selected for further consideration. DSV reserves the right to defer or close a vacancy at any time.

DSV - Global transport and logistics

What moves you?

At DSV, we move more than goods. We move careers, ambitions and opportunities.

With close to 150,000 colleagues in over 90 countries, we are the global leader in transport and logistics, and it is our people who bring our services and solutions to life every day. From frontline operations to business functions, every role contributes to keeping supply chains flowing and societies running.

Here, you are trusted to take ownership, act on your ideas and make decisions that create real impact. It is a place where people, careers and ideas keep moving forward. We value transparency in how we communicate and collaborate, and we win together by supporting each other, challenging each other and delivering results as a team.

Start here. Go anywhere

This is our promise of movement. A promise that your work matters, your contribution counts, and your career can move as far as your ambition takes it.

If you are looking to make an impact, grow your career and be part of something bigger, DSV is the place to be.

Visit dsv.com and follow us on LinkedIn, Instagram and Facebook

#StartHereGoAnywhere #LifeAtDSV