Program Coordinator (On-Site)

School of Medicine Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked sixth among medical schools in the nation, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where interdisciplinary collaboration is embraced and great ideas accelerate translation of fundamental scientific discoveries to improve human health locally and around the globe. Composed of more than 2,600 faculty physicians and researchers, nearly 2,000 students, and more than 6,200 staff, the Duke University School of Medicine along with the Duke University School of Nursing, and Duke University Health System comprise Duke Health, a world-class academic medical center. The Health System encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Health Integrated Practice, Duke Primary Care, Duke Home Care and Hospice, Duke Health and Wellness, and multiple affiliations.

Be You. Be Bold. Choose Duke.

This position is on-site.

Program Coordinator, Graduate Medical Education (GME) Fellowship Programs

Be You.

At Duke, we celebrate individuality and the unique perspectives that each member of our community brings. As the Program Coordinator, Graduate Medical Education Fellowship Programs, you’ll play a critical role in supporting physician education and fostering excellence across fellowship training programs.

Working in a dynamic academic healthcare environment, you'll partner with Program Directors, faculty, fellows, and institutional leaders to ensure exceptional educational experiences, maintain accreditation excellence, and advance the mission of Duke Health. Your organizational expertise, relationship-building skills, and commitment to continuous improvement will help shape the next generation of physician leaders.

Be Bold.

Graduate medical education is at the heart of Duke's commitment to advancing healthcare through innovation, education, and discovery. In this role, you'll help ensure fellowship programs meet the highest standards of quality while supporting recruitment, curriculum administration, accreditation activities, and learner success.

What You'll Do:

Accreditation & Program Compliance

• Support fellowship programs in maintaining compliance with Accreditation Council for Graduate Medical Education (ACGME), Institutional GME (IGME), and Internal Medicine Subspecialty/International accreditation requirements, as applicable.
• Monitor and apply current accreditation standards, institutional policies, and regulatory requirements.
• Partner with Program Directors to support educational curriculum planning, accreditation initiatives, and continuous quality improvement efforts.
• Ensure fellowship education activities align with national, institutional, departmental, and program requirements.
• Coordinate annual evaluations for fellows, faculty, and educational programs.
• Maintain fellowship databases and educational records, ensuring accuracy and timely updates.
• Participate in institutional GME committees and related educational activities as assigned.

Recruitment & Onboarding

• Assist in the development, design, and distribution of recruitment materials for prospective fellows.
• Coordinate annual fellowship recruitment activities in compliance with GME and specialty-specific requirements.
• Manage processes associated with SF Match, ERAS, and other applicable recruitment systems.
• Provide applicants and stakeholders with accurate information regarding recruitment timelines, policies, and procedures.
• Support onboarding activities for incoming fellows.

Program Operations & Communication

• Help manage day-to-day fellowship program operations and administrative activities.
• Serve as a resource for Program Directors, faculty, fellows, and staff regarding policies, procedures, and program requirements.
• Communicate program updates, educational activities, and departmental information to key stakeholders.
• Prepare and distribute materials for departmental and fellowship meetings.
• Coordinate team meetings, departmental events, and educational conferences.
• Organize and maintain fellowship didactics and educational content through learning management systems including Sakai and Canvas.
• Collaborate with departments across Duke Health and Duke University to support high-quality educational experiences.
• Support occasional activities outside standard business hours as needed to meet program objectives.

What You'll Bring:

Required Qualifications

• Bachelor's degree or an equivalent combination of relevant education and experience.
• Strong analytical, communication, organizational, and project coordination skills.
• At least one year of experience in program administration, academic support, education, counseling, or related fields.
• Ability to manage multiple priorities while maintaining attention to detail and regulatory compliance.

Preferred Qualifications

• Experience supporting Graduate Medical Education (GME), academic medicine, healthcare education, or higher education programs.
• Experience working with accreditation standards and regulatory processes.
• Knowledge of fellowship recruitment systems such as ERAS, SF Match, and residency/fellowship application platforms.
• Experience coordinating educational programs and events.

Preferred Skills

• Ability to provide guidance, establish expectations, and support collaborative team performance.
• Strong problem-solving and critical-thinking skills.
• Experience evaluating program performance and implementing process improvements.
• Knowledge of business operations, strategic planning, and resource coordination.
• Proficiency with Microsoft Office Suite, Zoom, WebEx, Sakai, Canvas, and related educational technology platforms.
• Excellent interpersonal skills with the ability to build effective relationships across diverse stakeholder groups.

Why Duke?

• Support nationally recognized fellowship programs that develop future physician leaders.
• Work alongside world-class faculty, trainees, and healthcare professionals.
• Contribute to an environment focused on academic excellence, innovation, and patient-centered care.
• Join a community committed to collaboration, belonging, and professional growth.
• Gain opportunities to expand your expertise in medical education, accreditation, and program management.
• Be part of an institution where your work directly supports the advancement of healthcare education.

Choose Duke.

Duke aspires to build a community grounded in collaboration, innovation, creativity, and belonging. We believe our collective success is strengthened by diverse perspectives, backgrounds, and experiences. Every member of our community plays a role in creating an environment where all individuals feel welcomed, respected, and empowered to contribute.

Anticipated Pay Range: Duke University provides an annual base salary range for this position as USD $45,661.00 to USD $73,140.00. Duke University considers factors such as (but not limited to) scope and responsibilities of the position; candidate's work experience, education/training, and key skills; internal peer equity; as well as market and organizational considerations when extending an offer.

Your total compensation goes beyond the dollars on your paycheck. Duke provides comprehensive and competitive medical and dental care programs, generous retirement benefits, and a wide array of family-friendly and cultural programs to eligible team members. Learn more at: https://hr.duke.edu/benefits/

Equal Opportunity Employer: Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy- related conditions), sexual orientation, or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and reasonable accommodation(s) can be requested with Duke Access and Accommodations Services (email: [email protected]; phone: 919-668-1267).