Senior Executive Administrative Assistant (R-19924)

We're looking for an exceptional Senior Executive Assistant to support our General Manager for Northern Europe, serving as a trusted partner at the heart of the business.

In this highly visible role, you'll work closely with the General Manager responsible for driving growth and strategy across the Northern European region. You'll help maximise leadership effectiveness by managing priorities, coordinating critical business activities, and ensuring seamless execution across meetings, travel, stakeholder engagements, and key projects.

This is an opportunity for an experienced Executive Assistant who thrives in a dynamic, international environment and enjoys partnering with senior leaders to make an impact. This role will be based on-site at our beautiful new offices in Kungsholmen.

What you'll do:

Partner with Senior Leadership

• Provide dedicated support to the General Manager for Northern Europe

• Manage a complex and fast-moving calendar, ensuring priorities are aligned with business objectives

• Coordinate domestic and international travel, itineraries, meetings, and executive logistics

• Prepare presentations, briefing materials, agendas, and executive communications

• Track commitments, actions, and deadlines to ensure priorities are delivered

Drive Coordination Across the Business

• Act as a key liaison between the General Manager and stakeholders across the region and global organisation

• Facilitate effective communication and collaboration across teams, functions, and countries

• Coordinate leadership meetings, executive visits, team events, and business reviews

• Build strong partnerships with Executive Assistants and business leaders across the company

Support Strategic Initiatives

• Coordinate business projects and operational initiatives from planning through completion

• Support activities such as audit coordination, stakeholder reviews, action tracking, and business documentation

• Partner with Facilities, IT, Security, Procurement, and other teams to deliver office and workplace initiatives

• Help ensure projects stay organised, on track, and moving forward

Deliver Operational Excellence

• Manage invoices, purchase requests, expenses, and other administrative processes

• Maintain records, team resources, and organisational information

• Identify opportunities to improve processes and create more efficient ways of working

• Handle highly confidential and commercially sensitive information with discretion and professionalism

What you'll bring:

• 7+ years' experience as an Executive Assistant or Senior Administrative Assistant

• Proven experience supporting senior executives or leadership teams

• Outstanding organisational skills and the ability to manage multiple priorities with confidence

• Strong diary management, travel coordination, and meeting planning experience

• Excellent communication and stakeholder management skills

• A proactive, solution-oriented approach with a natural ability to anticipate needs before they arise

• Experience coordinating projects, tracking actions, and working across multiple stakeholders

• High levels of professionalism, discretion, and attention to detail

• Strong Microsoft Office skills and a willingness to explore how AI and digital tools improve the way work gets done

• Exposure to audits, compliance activities, office operations, or facilities projects is a plus

• Fluency in Swedish and English, both spoken and written is essential for this role