Accounts Payable Specialist

• Overview

At Eastern Airlines curiosity and excitement for growth go a long way. In fact, Eastern Airlines was launched by seekers, adventurers and above all fliers. Our rich legacy and pioneering spirit are still evident in our team today.

Our open-hearted attitude, respect for the people we fly and our attention to detail is what sets Eastern Airlines apart from its competitors. Natural curiosity and hunger for wonder are behaviors that make our employees successful.

This summary provides a listing of the knowledge, skills and abilities that are critical components of the position for the Accounts Payable Specialist.

• General

This is a full-time position that will report to the Manager of Accounts Payable and interacts with the accounting team, CFO, and all trade vendors. The individual in this position processes accounts payable, prepares reconciliations and assists in month-end procedures as part of the accounting team. In addition, the Accounts Payable Specialist must be detail- oriented and help keep the company compliant within their job responsibilities with appropriate IRS and or state requirements. The successful candidate will have a strong commitment to a culture of robust internal controls. Good communication skills are required, and the successful candidate must be able to exhibit the values and culture of the company while working with vendors and Eastern colleagues in a fast-paced environment.

• Duties and Responsibilities

• Processes accounts payable; contacts vendors for invoice, enters invoices into the system, obtains payment authorizations, generates checks and wire transfers (domestic and foreign) and processes payments;
• Analyzes and verifies internal consistency, completeness, and mathematical accuracy of accounting documents;
• Posts accounting information where the identification and location of postings are clearly indicated;
• Performs 3-way match among vendor invoice, receiver documentation, and purchase order; confirms accuracy; applies and verifies general ledger coding; and schedules payments to be made in a timely manner and in keeping with standard procedures;
• Performs account reconciliations; troubleshoots and analyzes discrepancies;
• Pays appropriate taxing authorities according to schedule, i.e. EFTPS, excise taxes, franchise taxes due;
• Collects W-9 information for each vendor and ensures appropriate classification in General Ledger system for year-end 1099 IRS reporting;
• Develops contacts outside immediate work area for such purposes as obtaining, verifying, or providing information concerning accounting documents;
• Responds to vendor inquiries regarding status of accounts payable;
• Investigates and resolves questions;
• Produces accounts payable reports and/or forecasts on demand as needed to assist in identifying near-term and longer-term cash flow requirements;
• Participates during operating budget development to help identify operating expenses by account by month when requested;
• Keeps accounts payable within terms for good credit worthiness of the Company yet maximizes cash flow efficiency as possible;
• Other accounting duties as assigned.

• Qualifications

• Associate Degree or greater and 2-3 years of well-grounded experience in Accounts Payable role or an equivalent combination of education and experience to sufficiently perform the essential functions
• Familiarity with generally accepted accounting principles
• Strong work ethic; professional and trustworthy
• Strong computer knowledge in Outlook, MS Word and Excel (intermediate level)
• Strong experience using an ERP accounting software system, Netsuite experience is preferred/a plus;
• Ability to work collaboratively with fellow employees and management
• Self-starter & goal oriented
• Excellent oral/written communication skills
• Detail-oriented and consistently accurate to meet deadlines and multitask in a fast- paced environment
• Strong analytical, problem solving and reconciliation skills
• Pass a two- (2) year drug and alcohol background check, pre-employment drug test, and criminal history records check (CHRC)
• Eligibility to work in the United States of America

Eastern Airlines is an Equal Opportunity Employer