HR Administrator

We are seeking an organised, proactive and detail-oriented HR Administrator & Executive Assistant to support the Director of Human Resources and contribute to the smooth running of HR operations across a membership organisation.

Working on a 4 day week basis, this role will be responsible for providing high-quality HR administrative support across the employee lifecycle, including recruitment, onboarding, payroll administration, leave management and HR record keeping. The successful candidate will also provide executive support to the CEO and Chair, assisting with diary management, meeting coordination and governance administration as required.

This is an excellent opportunity for someone with HR administration experience who enjoys working in a varied role, building strong relationships and ensuring processes are delivered efficiently and accurately.

Key Responsibilities

HR Administration

• Maintain accurate employee records and HR systems.
• Prepare contracts, employment letters and HR documentation.
• Coordinate onboarding, offboarding and probation processes.
• Respond to day-to-day HR administration queries.
• Ensure HR records are maintained in line with GDPR requirements.

Payroll, Leave & Employee Records

• Prepare and submit payroll changes including starters, leavers and employee amendments.
• Maintain annual leave, absence and employee records.
• Support monthly payroll administration and reporting.
• Produce routine HR reports and workforce information.

Recruitment & Onboarding

• Coordinate recruitment campaigns and job advertisements.
• Schedule interviews and manage candidate communications.
• Support reference checking and pre-employment administration.
• Ensure a smooth onboarding process for new employees.

HR Coordination & Support

• Support HR projects, policy updates and employee initiatives.
• Coordinate training activities and maintain training records.
• Prepare reports, presentations and documentation for the Director of HR.

Executive Support

• Provide executive administration support to the CEO and Chair.
• Coordinate meetings, diaries and associated documentation.
• Assist with the preparation of Board and governance-related papers.
• Track actions arising from meetings and support follow-up activities.

Skills, Knowledge and Expertise

Essential

• Minimum two years' experience in an HR Administration, HR Assistant or similar role.
• Experience supporting payroll administration and employee record management.
• Experience administering annual leave, absence management and employee lifecycle processes.
• Strong organisational and administrative skills with excellent attention to detail.
• Proficient in Microsoft Office, particularly Outlook, Word and Excel.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and work to deadlines.
• Professional, approachable and able to handle confidential information with discretion.

Desirable

• CIPD qualification or currently studying towards a HR qualification.
• Experience using HR Information Systems (HRIS) and payroll systems.
• Previous experience supporting senior leaders or executives.
• Experience working in a professional services, charity or not-for-profit environment.

What We Offer

• 4 day working week
• A varied role combining HR and executive support responsibilities
• Opportunity to work closely with senior leadership
• Supportive and collaborative working environment
• Opportunity to further develop HR knowledge and experience within a growing organisation