Junior Marketing Coordinator

Events and Relationships

• Own the planning and promotion of our chapter events with the National Docketing Association (NDA), the Association of Legal Administrators (ALA), and the International Legal Technology Association (ILTA), including email invitations, LinkedIn promotion, and event listings on our website
• Research and coordinate with venues for in-person events
• Order and ship swag and collateral for events, from our storage unit or locally in Los Angeles
• Create calendar invitations and manage RSVP tracking
• Maintain the marketing calendar of all in-person and virtual events
• Research sponsorship opportunities for chapter events and conferences, and coordinate event attendance with the Sales team
• Track speaking opportunities and award deadlines, and compile submission materials for review
• Gather event photos and details from team members for social media

Webinars

• Manage webinar logistics: coordinate speaker availability, collect speaker bios and headshots, and build registration landing pages from templates
• Segment registrants, attendees, and no-shows for targeted follow-up
• Upload recordings, build on-demand pages, and send replay emails to registrants and no-shows
• Maintain a centralized webinar archive of recordings, transcripts, bios, and assets
• Run post-event and post-webinar surveys and compile the results

HubSpot and Contact Data

• Build target attendee lists and manage contact lists in HubSpot
• Perform contact enrichment and keep CRM data accurate and current

Content and Brand Assets

• Draft social media posts
• Create recap blog drafts from webinar transcripts
• Identify short clips from webinars and podcasts for social media
• Manage Canva templates and the brand asset library
• Keep ECFX listings current on legal tech directories and association vendor directories
• Monitor legal industry and association news for social content ideas

Sales and Internal Support

• Compile quotes and testimonials into internal documentation
• Send the Sales team a monthly update on upcoming events
• Partner with Customer Success to maintain a list of customers willing to serve as references, speakers, or testimonial sources

Vendor Management

• Manage printing and swag vendors: source items, place orders, and track swag inventory on hand

Requirements

• Hands-on HubSpot experience, including HubSpot workflows, campaigns, and marketing email
• Strong organizational skills and attention to detail, with the ability to manage multiple events and deadlines at once
• Clear, professional written communication
• Comfort working independently in a remote environment and collaborating across teams
• Experience with Canva or similar design tools
• Availability for occasional travel to in-person events and company onsites

Benefits

• Remote Flexibility: A fully remote role open to every US time zone, Hawaii included.
• Work-Life Harmony: Flexible working hours and a supportive approach to getting work done.
• Comprehensive Coverage: A range of insurance options covering health, dental, vision, and life.
• Discretionary Time Off: We know a healthy work-life balance matters. Our discretionary time off (DTO) policy means that, on top of scheduled vacations and holidays, employees can take unplanned time off when needed, with supervisor approval. Life happens, and we trust our team to manage their time well.
• Employee Stock Options: The opportunity to participate in the company stock option plan.