Special Programs Coordinator

Job Description:

Title: Special Program Coordinator

Salary: 64,000 + benefits

Classification: Exempt

Scope of Position

The Special Program Coordinator provides support in the coordination, implementation, and monitoring of special projects, grants, and designated program initiatives. This position works collaboratively with management, staff, partners, and participants to support successful project implementation, achieve established outcomes, and ensure alignment with program and funding requirements.

The Special Program Coordinator may provide additional support during other periods of increased activity to various program teams and may be assigned to work across various locations, programs, or initiatives based on organizational needs.

Essential Functions

• Develop and implement effective practices while coordinating projects, initiatives, grants, and program activities to support program quality and successful outcomes.
• Lead project activities, including planning, organizing, developing processes, and project execution.
• Collaborate with internal staff and management to plan, promote, implement, and monitor project activities and customized benchmarks in accordance with established goals and funding requirements.
• Provide operational and administrative support to designated program offices, service locations, and project teams.
• Monitor individual and team progress toward established goals, performance measures, and project targets using appropriate databases, tracking systems, and other technology platforms.
• Prepare, maintain, and submit routine project reports, including monthly follow-up reports and performance updates.
• Facilitate meetings, trainings, presentations, events, and other activities associated with designated projects or initiatives.
• Promote effective communication and collaboration among project team members and other organizational stakeholders.
• Participate in staff meetings, project meetings, trainings, and other organizational activities as required.
• Ensure activities and services are conducted in accordance with organizational policies, program requirements, and applicable grant or funding guidelines.
• Prepare and deliver executive-level reports, dashboards, and briefings that communicate project status, outcomes, and key performance metrics to leadership and organizational stakeholders.
• Apply project management principles, tools, and methodologies to plan, track, and drive projects through completion, including managing timelines, milestones, deliverables, and resources.
• Provide additional support and assume other responsibilities as assigned based on organizational and project needs.

Education and Experience Requirements

• Bachelor’s degree in social work, human services, education, or a related field.
• Excellent verbal and written communication, analytical, organizational, and interpersonal skills.
• Experience working effectively in a team-oriented environment.
• Demonstrated ability to coordinate multiple tasks, projects, or priorities while meeting established deadlines.
• Ability to work independently with minimal supervision and exercise sound judgment.
• Strong problem-solving and critical-thinking skills.
• Ability to establish and maintain effective professional relationships with a variety of individuals and organizations.
• Proficiency with databases, tracking systems, Microsoft Office, and other technology platforms used to monitor and report project activities.
• Experience in workforce development, human services, project coordination, grant-funded programs, or a related field preferred.
• Reliable transportation and a clean driving record, when travel between locations is required.
• Ability to work effectively in a variety of office, virtual, community, or program environments as required by assigned projects.

EDSI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.