Procurement and Administration Manager

Electronic Payplus Limited is a leading Nigerian smart‑card and electronic payment solutions provider with over two decades of industry excellence. Incorporated in 2004 and operational since 2005, the company has evolved from POS deployment into Nigeria’s foremost secure card manufacturer and payment solution specialist. It operates the country’s only purpose‑built smart card personalization bureau, with industry‑scale capacity and world‑class quality standards.

We are recruiting to fill the position below:

Job Title: Procurement and Administration Manager

Location: Ibeju Lekki, Lagos

Job Purpose

• The position also oversees the company's general administration, facilities management, fleet, office services, security coordination, and other support functions to ensure an efficient, safe, compliant, and well-organised working environment.
• The role ensures the timely, cost-effective, and quality-driven procurement of raw materials, production inputs, spare parts, machinery, equipment, consumables, and services required for uninterrupted manufacturing operations.
• The successful candidate will develop and implement procurement and administrative strategies that support operational efficiency, cost optimisation, business continuity, corporate governance, and the company's overall business objectives.
• The Senior Procurement and Administration Manager is responsible for providing strategic leadership and operational oversight of the company's procurement, purchasing, sourcing, logistics coordination, and administrative functions.

Key Responsibilities
Strategic Procurement and Sourcing Management:

• Develop, implement, and periodically review procurement policies, procedures, strategies, and annual procurement plans in line with the company's business objectives.
• Work closely with Production, Engineering, Quality Assurance, Finance, Warehouse, and other departments to establish procurement priorities and requirements.
• Ensure all procurement activities comply with approved budgets, delegated authority limits, and company policies.
• Lead strategic sourcing and purchasing activities for raw materials, packaging materials, engineering spare parts, production consumables, machinery, equipment, and services.
• Establish procurement frameworks, annual contracts, and strategic supply agreements where appropriate.
• Identify opportunities for cost reduction, value engineering, bulk purchasing, supplier consolidation, and improved procurement efficiency.
• Ensure timely availability of materials and services to support uninterrupted production activities.
• Develop effective sourcing strategies that balance cost, quality, delivery timelines, and supplier reliability.

Supplier and Vendor Management:

• Conduct periodic supplier audits and risk assessments in collaboration with relevant departments.
• Address supplier-related disputes, delivery delays, quality issues, and contractual non-compliance.
• Negotiate competitive prices, payment terms, credit facilities, delivery schedules, warranties, and contractual conditions.
• Develop strategic relationships with key suppliers to ensure supply continuity and favourable commercial terms.
• Monitor supplier performance against agreed service levels, quality specifications, and delivery commitments.
• Maintain an approved vendor database and ensure periodic supplier performance evaluations.
• Identify, evaluate, prequalify, and develop reliable local and international suppliers.

Procurement Operations and Inventory Coordination:

• Oversee the end-to-end procurement process, from requisition review and sourcing to purchase order issuance and delivery.
• Work with the Warehouse and Inventory Management teams to maintain optimal stock levels.
• Monitor procurement lead times and resolve bottlenecks affecting production schedules.
• Support the implementation of appropriate inventory control systems, reorder levels, and material planning processes.
• Ensure procurement requests are properly justified, approved, budgeted, and supported by appropriate documentation.
• Monitor purchase orders to ensure timely delivery of materials and services.
• Minimise stock-outs, emergency purchases, excess inventory, and obsolete materials.
• Ensure proper documentation of procurement transactions for audit and accountability purposes.

Logistics and Supply Chain Coordination:

• Develop contingency plans for supply chain disruptions and critical material shortages.
• Identify logistics cost-saving opportunities and improve supply chain efficiency.
• Oversee import procurement documentation and coordinate with clearing agents, freight forwarders, and relevant regulatory authorities.
• Coordinate inbound logistics and the movement of procured materials and equipment to the manufacturing facility.
• Monitor shipment schedules, freight costs, customs clearance, and delivery timelines.
• Ensure proper coordination between suppliers, logistics providers, warehouse personnel, and internal users.

Contract and Commercial Management

• Ensure contracts are properly negotiated, documented, approved, and monitored.
• Maintain proper records of contracts, purchase orders, quotations, invoices, and other procurement documentation.
• Ensure procurement transactions provide value for money and protect the company's commercial interests.
• Review procurement contracts, service agreements, and supplier terms in conjunction with the Legal and Finance departments.
• Monitor contractual obligations, expiry dates, renewal periods, and supplier performance.

General Administration and Facilities Management:

• Ensure efficient management of company assets and administrative resources.
• Manage office facilities, utilities, cleaning, maintenance, office supplies, and general workplace services.
• Establish and implement administrative policies and procedures to improve operational efficiency.
• Coordinate office space allocation, meeting facilities, official correspondence, and other administrative support requirements.
• Coordinate facility repairs, maintenance schedules, renovations, and service contracts.
• Oversee the company's general administrative functions and ensure efficient provision of support services.
• Oversee administrative service providers and ensure compliance with agreed service standards.
• Ensure that buildings, offices, equipment, and other facilities are properly maintained.

Fleet, Transport and Travel Management:

• Monitor fuel consumption, vehicle maintenance expenses, and transportation costs.
• Implement measures to optimise fleet utilisation and reduce avoidable operating costs.
• Ensure proper vehicle documentation, insurance, roadworthiness, and regulatory compliance.
• Coordinate official transportation, logistics movements, and employee travel arrangements where applicable.
• Ensure proper vehicle allocation, usage records, and driver accountability.
• Oversee the management, maintenance, utilisation, and servicing of company vehicles.

Security and Workplace Support Services:

• Monitor cleaning, waste management, catering, and other outsourced support services.
• Collaborate with the HSE department to address facility-related safety concerns.
• Ensure administrative facilities support applicable workplace safety, environmental, and operational requirements.
• Ensure adequate administrative support for access control, visitor management, and workplace security arrangements.
• Coordinate the provision of security services for company premises in collaboration with the relevant security personnel.

Budgeting, Cost Control and Reporting:

• Monitor departmental expenditure against approved budgets and investigate significant variances.
• Prepare periodic management reports on procurement performance, cost savings, supplier performance, inventory risks, and administrative expenditure.
• Prepare and manage annual procurement and administration budgets.
• Analyse procurement trends, market prices, foreign exchange exposure, and supplier risks.
• Develop cost-control initiatives to reduce procurement and administrative expenses.
• Provide management with timely information to support strategic and operational decisions.

Compliance, Internal Controls and Risk Management:

• Maintain transparency, fairness, and accountability in all procurement activities.
• Coordinate procurement and administrative audits and ensure timely closure of audit findings and non-conformities.
• Identify operational, supplier, contractual, financial, and supply chain risks and recommend appropriate mitigation measures.
• Ensure proper document control and record retention.
• Prevent conflicts of interest, unauthorised purchases, fraudulent transactions, and procurement irregularities.
• Ensure compliance with company policies, procurement procedures, financial controls, and applicable regulatory requirements.
• Ensure adequate segregation of duties and appropriate approval controls.

Leadership and Team Management:

• Conduct periodic performance reviews and ensure effective workload allocation.
• Promote accountability, teamwork, professionalism, and continuous improvement.
• Provide leadership, direction, and supervision to the Procurement and Administration teams.
• Develop team capabilities through coaching, mentoring, and relevant professional training.
• Build strong working relationships with all departments to support business objectives.
• Set departmental objectives, performance targets, and individual KPIs.

Qualifications

• Interested candidates should possess a Bachelor's Degree with 10 years experience.

How to Apply
Interested and qualified candidates should send their CV to: [email protected] using the Job Title as the subject of the email.

Application Deadline: 16th November, 2026.