Junior Personal Assistant

The Personal Assistant (PA) provides administrative, organisational, and coordination support to the Director. The role assists with diary management, document preparation, communication screening, project support, and coordination of selected business and personal tasks, ensuring smooth day-to-day operations while supporting broader project and operational functions.

KEY DUTIES AND RESPONSIBILITIES

• Provide comprehensive administrative, executive, and operational support to the Director and business functions, including document preparation, correspondence management, diary coordination, meeting administration.
• Manage communications by screening calls, emails, and visitors, ensuring appropriate prioritisation, escalation, and controlled access to the Director.
• Coordinate travel, accommodation, registrations, catering, reservations, and other business or personal arrangements as required.

• Doing personal purchasing, returns, etc.
• Assist with property, vehicle, asset, and maintenance administration, ensuring accurate record-keeping and timely follow-up of related matters.
• Provide project and operational support through task tracking, supplier liaison, and orders.
• Assist in coordinating corporate initiatives, year-end activities, branded material procurement, and company-wide distributions.
• Perform additional administrative, confidential, and ad hoc duties as delegated by Planner or Director.

Key Skills & Competencies

• Strong organisational and administrative skills
• Good attention to detail and accuracy
• Effective written and verbal communication skills
• Ability to follow instructions and prioritise tasks
• High level of discretion, confidentiality, and professionalism
• Willingness to learn and support multiple functions
• Proficiency in Microsoft Office (Word, Excel, Outlook)

Qualifications & Experience (Preferred)

• Certificate or Diploma in Administration or Office Management
• Previous experience in an administrative or assistant role
• Exposure to project-based, construction, or engineering environments (advantageous)