HR Assistant

About Us

We are a multidisciplinary electrical firm with the in-house expertise to plan, construct, install, and fully integrate a full range of electrical, control, and telecom systems. We offer a comprehensive line of innovative electrical solutions, performing work collaboratively-under one roof-to help us lower costs, increase accuracy, and promote project efficiency.

Job Summary

The Human Resources Assistant (HRA) will be responsible for a variety of administrative tasks while assisting both the HR and Labor Department.

Essential Duties & Responsibilities

HR Assistance:

• Preform Union New Hire Orientations (Overview of Union New Hire Packets with employees, collect and follow up for necessary documentation)

• Data Entry (Enter new hire information in all applicable locations)

• Manage Labor Tracking Smartsheets (Update crew rosters, enter employee numbers & photos)

• Process ROF’s (Remove from labor tracker, update ROF sheet, send ROF to the hall, move i9, update i9 tracker)

• Maintain i-9 tracker & OFCCP spreadsheets (Purge i-9’s as required)

• Audits (Electrical licenses, monthly & annual auditing of employee information)

• New Hire Liaison (Connect with non-union new hires after hire, send Union employee’s their employee number)

• Onboarding Training (Train all field personnel responsible for orientation on onboarding process/I-9 training)

• Assist HR Generalist in Smartsheet maintenance (Employee profiles, employee directory, create forms, special projects)

• Badging (Create badges for new and current employees, track in badge assignment excel sheet)

• Process Employee Background Checks (Union Employees, by request, alert HR Manager to adverse results)

• Assist HRM & HRG in supporting employees with HR related inquiries (Benefits, PTO, leave, update employee information)

• Establish and maintain positive relationships with all departments

• Misc. duties as assigned by HR and Labor Department

• Assist HRM & HRG in the Creation & Maintenance of Job Descriptions

• Manage Drug Testing Programs (Notify employees of randoms/follow up tests, track for drug test payments, work with BeneSys on Drug Free Workplace, communicate with MRO’s)

Assist HRM in Training & Development Program (Not Related to CPM):

• Assist HRM & HRG in implementation and roll out of HR Training (For union employees, track attendance)

• Attend BOLI & PHRMA or other HR Related events/seminars to stay current on HR trends & employment laws (As directed by the HR Manager, some may be monthly, quarterly, or yearly)

Labor:

• Inform job site point of contact of new hires via email (Start date, employee info, etc.)

• Union new hire point of contact (Answer union new hire questions/inquires)

• Communicate with all Union Halls for dispatch information

• Track calls in each local union hall (Update “Union Dispatchers Report” with numbers of calls in the hall twice a day for all unions)

• Assist union employees with reciprocal license applications

• Assist with Apprentice Evaluations

• Misc. duties as assigned by Labor Superintendents

• Coordinate labor appreciation events with Labor Superintendents

Qualifications

• BSc/BA in Business, Human Resources, or relevant field preferred.
• Good knowledge of MS Office; especially Excel & Power Point
• Strong Administration Skills
• Outstanding communication and customer service skills
• Excellent organizational and time-management skills
• Ability to multi-task in a fast-paced work environment

Physical Demands

The physical demands described here are representative of those that must be met by a HRA to successfully perform the essential functions of this job.

The HRA is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

Mostly office-based. Typical working hours for the HR Assistant may vary. Generally Monday - Friday during normal business hours, but when deadlines approach they may be required to work longer hours, including some weekend work. Some travel may be required for training/continuing education.

Benefits

• Health & Welfare (medical, dental & vision)
• 401(k)
• 401(k) match
• Paid time off
• Paid holidays
• Flexible spending accounts
• Life insurance
• Disability insurance
• Employee assistance program

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our Affirmative Action Policy.

Notice to Prospective Employees

Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. EMCOR Group and its companies list open positions here. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR’s normal application process - it is probably fraudulent.