Projects & Contracts Administrator

In This Role, Your Responsibilities Will Be:

• Review customer purchase orders and contracts to ensure alignment with approved commercial terms and organizational policies.
• Process customer, intercompany, purchase, change, and service orders accurately and on time within enterprise systems.
• Coordinate contract execution activities with internal stakeholders and customers to support smooth project delivery.
• Support invoicing activities and coordinate the resolution of billing-related matters.
• Maintain complete and accurate project and contract documentation in accordance with audit and compliance requirements.
• Support contractual documentation requirements, including letters of credit, bank guarantees, and performance bonds where applicable.
• Create, maintain, update, and close projects within Oracle Project Accounting.
• Ensure project master data accuracy and maintain proper project structures throughout the project lifecycle.
• Support project handovers and required documentation reviews.
• Assist project managers with administrative coordination and project control activities.
• Execute monthly revenue recognition activities and perform work-in-progress reviews, reconciliations, and clearing activities.
• Process intercompany billing transactions and support financial administration requirements.
• Assist with month-end, quarter-end, and year-end closing activities related to project accounting and contract administration.
• Support backlog reviews, revenue forecasting, financial analysis, and foreign exchange revaluation activities.
• Prepare and distribute operational and financial reports, including revenue, backlog, invoicing, purchase order, and management reports.
• Ensure reporting accuracy and timely submission to stakeholders.
• Process supplier invoices and coordinate approval workflows.
• Monitor open purchase orders and support procurement administration activities.
• Administer invoice submissions through customer finance portals and electronic invoicing systems.
• Coordinate domestic and international shipment activities with logistics providers and freight partners.
• Prepare and manage shipping and trade documentation, including import and export requirements.
• Support compliance with trade regulations, customs requirements, and company policies.
• Administer tax exemption applications, renewals, and regulatory reporting requirements.
• Maintain records to support audits, compliance reviews, and quality management requirements.
• Collaborate with cross-functional teams to support operational excellence, process improvements, and standardization initiatives.
• Assist management in monitoring key operational, project, and financial performance indicators.

Who You Are:

You take ownership of responsibilities and consistently deliver high-quality work with attention to detail. You build partnerships and collaborate effectively with people across functions to achieve shared objectives. You analyze information thoughtfully, identify practical solutions, and make sound decisions based on available data. You actively seek opportunities to improve processes, embrace learning, and adapt quickly to changing business priorities while maintaining a strong focus on customer and stakeholder needs.

For This Role, You Will Need:

• Diploma, Bachelor's degree, or equivalent practical experience in Business Administration, Finance, Accounting, Supply Chain, Project Administration, or a related field.
• Experience supporting contract administration, project administration, operations, finance, procurement, logistics, or related business functions.
• Knowledge of enterprise resource planning (ERP) systems and business administration processes.
• Proficiency in Microsoft Office applications, particularly Excel and Word.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Effective written and verbal communication skills.
• Strong attention to detail and commitment to data accuracy.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Good financial and commercial awareness.

Preferred Qualifications That Set You Apart:

• Experience using Oracle ERP and Oracle Project Accounting modules.
• Knowledge of revenue recognition, project accounting, invoicing, and work-in-progress management processes.
• Experience supporting import/export documentation, logistics coordination, or trade compliance activities.
• Familiarity with letters of credit, bank guarantees, performance bonds, and contractual documentation.
• Experience in project-driven, engineering, manufacturing, industrial, or technology environments.
• Exposure to regulatory compliance activities involving customs, taxation, or audit requirements.
• Experience supporting process improvement and operational excellence initiatives.

Our Culture and Commitment To You:

At Emerson, we are committed to fostering an inclusive workplace where every employee is valued, respected, and empowered to contribute their best work. We recognize that diverse perspectives strengthen innovation and drive better business outcomes. We invest in the development of our people by providing opportunities for learning, growth, and career advancement.

We are dedicated to maintaining a flexible, collaborative, and supportive environment where employees can thrive professionally and personally. By joining Emerson, you will become part of a global organization focused on creating sustainable solutions, delivering customer value, and making a meaningful impact around the world.