Office Facilities Manager

What you'll do:

• Oversee maintenance and repairs of office infrastructure, ensuring all systems function smoothly and issues are resolved proactively.
• Act as the main point of contact for our landlord, contractors, and vendors, managing relationships and ensuring service excellence.
• Manage cleaning operations and train the onsite team to uphold hygiene, organization, and presentation standards across all areas.
• Implement and maintain health & safety protocols, conducting regular risk assessments, emergency drills, and compliance checks.
• Ensure full regulatory compliance with local building, environmental, and workplace laws.
• Support and coordinate renovation or office improvement projects, aligning timelines, budgets, and internal stakeholder expectations.
• Coordinate pantry supplies and office purchases, maintaining inventory accuracy, supplier relations, and cost efficiency.
• Manage occupational health services, including mandatory check-ups and wellbeing initiatives.
• Partner with the Employee Experience team to continuously improve workplace comfort, safety, and employee satisfaction.

Who we're looking for:

• You have several years of experience in facilities, workplace, or office management within a fast-paced, international environment.
• You’re highly organized, structured, and solution-oriented, you don’t just flag problems, you fix them.
• You’re confident managing vendors, landlords, and external partners, with strong communication and negotiation skills.
• You’re comfortable handling contracts and coordinating with legal or procurement teams when needed.
• You care deeply about creating a positive, safe, and engaging work environment for employees.
• You’re hands-on and not afraid to get involved in the details, from daily operations to larger improvement projects.
• You have good knowledge of workplace health & safety regulations and building compliance in Germany.
• You speak fluent German and English and enjoy working with a diverse, multicultural team.

What we offer:

• A stable and structured environment with clear ownership, where you will run an international workplace.
• 25 vacations days per year, with 1 extra day per year worked (until a limit of 30 days per year).
• Being part of a mature scale-up that helps people sleep better.
• Access to Nilo (mental health platform)
• Pet-friendly office