Administrative Assistant (ETS) | Full-Time, Temporary | The Carter Center

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Description

This temporary position will assist the Events Department at The Carter Center with event planning, implementation, setup, correspondence, invoice processing, and contract management. This position will be full-time (40 hours weekly) for 3 months, starting September 22, 2026. The regular work schedule is 7:00 a.m. to 3:30 p.m.; however, work hours may vary, such as 6:30 a.m.- 3:00 p.m., depending on the day. This position must be available to work varying hours to meet the client’s needs, including evenings and weekends, and to work overtime as required.

Anticipated start and end date: September 22, 2026 - December 22, 2026

Specific Duties:

Events Coordination:

• Provides logistical support to both internal and external clients in planning and implementing meetings, large conferences, receptions, dinners, weddings, and other events at The Carter Center facilities, which involve evening and weekend work.
• Works closely with clients to ensure expectations are met to create a memorable event.

Events Set-Up:

• Responsible for performing room set-up and breakdown and will assist the Events office staff as needed.
• This may include setting up tables, chairs, and audiovisual equipment for events.
• Moves, lifts, and hauls furniture, boxes, tables, chairs, staging materials, and event-related items.
• Regularly works with exclusive vendors to adjust/fine-tune room set-ups to best meet client needs.

Correspondence & Inquiries:

• Receives and screens incoming written correspondence and telephone calls.
• Screens those calls and correspondence that can be routinely handled and responds accordingly. Forwards remaining correspondence to their supervisor, along with the necessary background information.

Invoices & Contracts:

• Submits invoices, reimbursements, and expenses to Unit4 and tracks processing.
• Assists in the preparation of event and vendor contracts.

MINIMUM QUALIFICATIONS:

• Bachelor's degree or the combination of a high school diploma (or equivalency) and five years of administrative support or secretarial experience.
• Proficiency with Microsoft Office including PowerPoint, Outlook and Excel.
• Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others).

Preferred Qualifications:

• Bachelor’s degree or a high school diploma and experience in planning, coordinating, and conducting special events or an equivalent combination of education, training, and experience.
• Candidate must have a valid Georgia Driver’s License and an insurable driving record.
• Candidate must be able to lift 75+ pounds.
• Familiarity with The Carter Center and its facilities preferred.
• Excellent interpersonal and customer service skills.
• Strong written and verbal communication skills.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to The Carter Center on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines. All non-exempt employees must reside within the State of Georgia. The Carter Center reserves the right to change remote work status with notice to employee. Applicants must be currently authorized to work in the United States for any employer.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at [email protected] or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.