Office Manager- School of Medicine, Hope Clinic

Discover Your Career at Emory University

Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community.

Description

The Hope Clinic of the Emory Vaccine Center is an international Center of Excellence in clinical and translational research in infectious diseases vaccines, treatment, and prevention. The mission of the Hope Clinic is to conduct human research studies and clinical trials for infectious diseases of public health importance. The clinical studies encompass vaccines, treatments, prevention, community-based research, and laboratory-based translational human immunology.

Key Responsibilities:

• Manages office operations and supervises at least one regular staff employee.
• Prepares, processes, and monitors budgets, project proposals, records, and various financial transactions.
• Researches and compiles information for reports and presentations, and may assist in developing operational goals and strategies for the office.
• Reviews and may respond to incoming communications and inquiries; refers issues to appropriate parties when necessary.
• Conducts meetings to address specific business and office operational issues and develops recommendations and action plans towards effective resolutions.
• May act as a spokesperson for the department in the absence of leadership.
• Supervises and schedules administrative support staff, processes various human resources transactions, and may assist in addressing employee issues/concerns and in determining appropriate courses of action.
• Oversees procurement of equipment and supplies.
• Performs other related duties as required.

MINIMUM QUALIFICATIONS:

• Six years of experience in office operations administration OR a bachelor's degree in business administration or a related field and two years of office operations administration or related experience.
• Supervisory experience is required. Experience with various personal computer software applications.

NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee.

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).

Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at [email protected] or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.