Office manager

We’re looking for an Office Manager who will take full ownership of our Kyiv office and make sure it’s always a comfortable, reliable and well-organized place to work. You’ll be the person who keeps everything running smoothly, anticipates needs before they come up and makes the office feel like home for the team.

If you’re interested in People & HR, there’s room to grow beyond office management. You can join HR operations, help with employee onboarding and take part in 1:1s, with a clear path toward an HR role.

What you’ll do:

Office operations (core of the role):

• Own the day-to-day operations of the office: supplies, deliveries, administrative requests, and keeping the space organized and comfortable.
• Make sure all office infrastructure and equipment work properly, schedule maintenance, and react quickly when something needs fixing.
• Coordinate with building management, suppliers, technicians and service providers.
• Keep track of office supplies and plan purchases in advance.
• Track office expenses and keep basic budgets and reports up to date.
• Keep the team informed about office schedules, updates and any changes.

Team support & events:

• Organize office logistics for new employees, including workplace setup and equipment.
• Coordinate team events, celebrations and offline activities at the office.
• Help create a warm, welcoming atmosphere where people actually want to come.

Optional: HR & People involvement (if you’re interested):

• Join onboarding and offboarding processes.
• Take part in 1:1s and employee check-ins.
• Support HR operations: employee documentation, PeopleForce, employee requests and internal communications.
• Help with engagement initiatives, surveys and social media content about life at Empat.

What we’re looking for:

• 1+ years of experience in office management, administration, facility management or a similar role.
• Strong organizational skills and a “no loose ends” attitude.
• A proactive mindset: you notice what’s missing before anyone asks and solve problems on your own.
• Calm and responsible under pressure when something urgent comes up.
• Good communication skills and a friendly, human approach to people.
• Confidence working with spreadsheets, documents and basic tools.
• Intermediate English or higher.
• Readiness to work from the office 2-3 days per week.
• Nice to have: an interest in HR and People processes.

What We Offer:

• Work in Top-employee company (according to DOU 2025);.
• Paid time off, including vacation and sick days;.
• Interesting projects and challenges that will ensure your development as a specialist and as a person;.
• Work in a team of creative, proactive and empathic people;.
• A comfortable, stylish and sunny office with a view of the city center (Chykalenka str) and the opportunity to work from home (office equipped with generator and battery installation);.
• Lack of bureaucracy, regular feedback and support from colleagues;.
• Fun parties, online activities, picnics and more..