Development Operations & Grants Manager

About Encircle

Encircle exists to bring families and communities together to enable LGBTQ+ youth to thrive. Through mental health services, community programming, and opportunities for connection, Encircle creates spaces where LGBTQ+ youth, young adults, and families can build meaningful relationships and find support.

Job Summary

The Development Operations & Grants Manager strengthens Encircle's fundraising efforts through effective systems, grant development, donor research, and communications.

This role manages Encircle's fundraising CRM, oversees grant research and submissions, and supports donor cultivation through prospect research and targeted communications. Working closely with leadership and teams across the organization, the Manager ensures fundraising activities are organized, data-informed, and aligned with Encircle's mission and long-term sustainability.

The salary range for this position is $60,000-$70,000 annually, depending on experience. This is a full-time position that includes Encircle's full-time employee benefits package. Benefits include medical/dental/vision, employer-paid life insurance, paid holidays, PTO and paid sick time, and 401(k) with up to a 4% employer match.

Key Responsibilities

Fundraising Operations & CRM Management

• Manage and optimize HubSpot as Encircle's central fundraising CRM, maintaining accurate donor records, prospect information, pipelines, workflows, and reporting dashboards.
• Develop and maintain systems that support donor relationship management, fundraising performance tracking, and timely follow-up.
• Identify opportunities to improve systems, automate processes, and strengthen the effectiveness of fundraising operations.

Prospect Research & Donor Intelligence

• Research, identify, and qualify prospective major donors using philanthropic history, wealth screening, public information, relationship mapping, and CRM data.
• Provide strategic recommendations on donor engagement opportunities, potential giving capacity, philanthropic interests, and relationship pathways.

Grant Writing & Institutional Funding

• Research and identify grant opportunities through Utah foundations, corporate giving programs, government funding sources, and relevant national funders.
• Write and coordinate grant proposals, letters of inquiry, applications, and required funder reports.
• Manage the institutional funding pipeline, including submission deadlines, reporting requirements, grant agreements, and funder communications.
• Maintain a forward-looking grants calendar and organized records to support timely submissions and strong funder relationships.
• Collaborate with leadership, program teams, and subject-matter experts to develop complex grant proposals, with responsibilities and timelines determined by organizational priorities and capacity.

Donor Communications

• Develop and distribute targeted donor communications, including fundraising appeals, segmented newsletters, stewardship emails, and other engagement materials.
• Monitor email and campaign performance, providing insights and recommendations to improve future communications.

Qualifications

• At least 3 years of experience in nonprofit development, fundraising operations, CRM administration, grant writing, institutional giving, or a related field.
• Experience managing a fundraising CRM such as HubSpot, Salesforce, or a comparable platform, with familiarity in reporting, workflows, and donor segmentation. HubSpot experience preferred.
• Experience with prospect research, donor qualification, philanthropic research, grant writing, or institutional funding.
• Strong writing and editing skills, including the ability to develop persuasive proposals and clear, engaging donor communications.
• Strong analytical skills and the ability to translate complex information and fundraising data into actionable recommendations.
• Excellent organizational skills and attention to detail, with the ability to manage competing priorities, maintain accurate records, and meet deadlines.
• Strong communication and relationship-building skills, with the ability to work independently and collaborate effectively across teams.
• High integrity, discretion, and sound judgment when handling confidential donor and organizational information.
• A proactive, solutions-oriented approach and a commitment to continuous improvement.
• Familiarity with Utah philanthropy, foundations, and corporate giving is strongly preferred.
• Bachelor's degree or equivalent relevant experience.

Equal Opportunity

Encircle is committed to fostering an inclusive environment where people from diverse backgrounds can contribute to our mission. We encourage qualified candidates who are passionate about supporting LGBTQ+ youth, young adults, and families to apply.