Executive Assistant
Confirmed on the employer's own hiring board on Oct 17, 2026. First seen by Alion on Sep 22, 2026.
We’re hiring an Executive Assistant to work directly with our CEO and keep the day-to-day running smoothly. You will own scheduling, travel, meeting preparation, and follow-ups, making sure the CEO’s time goes toward the things that matter most.
We want someone who notices what needs doing, takes ownership, and sees it through. You should be comfortable with changing priorities, communicate clearly, and have excellent judgment about what to handle yourself and what to escalate.
What you’ll do
Own the CEO’s calendar. Prioritize meetings, resolve conflicts, protect focused work time, and make sure the schedule reflects the company’s priorities.
Manage communications. Organize the inbox, flag important messages, draft responses, and track conversations that need follow-up.
Keep commitments moving. Maintain a clear record of actions, owners, and deadlines. Follow up with the right people and flag delays before they become problems.
Prepare for meetings. Gather relevant context, prepare concise briefs, and make sure materials are ready. Capture decisions and next steps when needed.
Arrange travel. Coordinate flights, hotels, transport, and itineraries across time zones. Handle changes quickly and pay attention to the details.
Coordinate logistics. Organize customer visits, interviews, team events, and other activities involving the CEO.
Handle administration. Keep expenses, documents, and records organized, and treat sensitive information with discretion.
Improve how we work. Build simple systems that reduce repeated work and make it easy to see what is outstanding.
What we’re looking for
- Experience supporting a founder, executive, or senior leader in a demanding environment.
- Excellent organization and attention to detail. Names, dates, bookings, and commitments need to be correct.
- Strong written and verbal communication. You can turn a complicated situation into a clear update.
- Reliable follow-through. You close tasks without needing repeated reminders.
- Good judgment, discretion, and confidence working with senior customers, investors, and colleagues.
- Comfort with technology, including calendar tools, spreadsheets, and AI tools. You review your work and take responsibility for its accuracy.
- The ability to coordinate across time zones and adapt when plans change.
- 10 minute phone call
- 30 minute zoom call
- paid work trial