Document Production Specialist

The Document Production Specialist is responsible for producing, formatting, and quality-controlling high-quality client deliverables and proposals for federal and state. Working in a fast-paced consulting environment, this role ensures that technical reports, proposals, presentations, resumes, and other business-critical documents comply with client requirements, corporate branding standards, accessibility regulations, and submission deadlines. The ideal candidate is highly detail-oriented, possesses advanced Microsoft Word and Adobe Acrobat skills, and thrives under tight deadlines while managing multiple concurrent projects.

Selection Process: Candidates selected for consideration must successfully complete a practical document production skills assessment. The assessment is designed to evaluate advanced Microsoft Word formatting, attention to detail, ability to follow complex formatting instructions, and quality control under deadline conditions. Successful completion of the assessment is required for consideration for employment.

Job Description:

• Format and produce professional-quality proposals, technical reports, work plans, resumes, fillable forms, presentations, and marketing materials
• Apply and maintain style guides, branding standards, and formatting requirements
• Develop and manage complex Microsoft Word documents, including styles, document templates, automatic numbering, tables of contents, cross-references, headers and footers, section breaks, and callout boxes
• Create, import, and update complex tables, charts, figures, and organizational graphics
• Maintain version control and document integrity throughout the document production lifecycle
• Assemble final deliverables and submission packages under tight deadlines

Accessibility and Quality Assurance

• Develop and remediate documents to meet Section 508 accessibility requirements
• Perform quality control reviews to verify formatting consistency, accessibility, branding compliance, and document completeness
• Validate table of contents, hyperlinks, bookmarks, tables and figures
• Ensure deliverables comply with client and regulatory requirements

Project Coordination and Administrative Support

• Manage multiple assignments simultaneously while meeting competing deadlines
• Coordinate with proposal teams, editors, and technical staff
• Maintain organized electronic files, document libraries, and archived project materials
• Recommend process improvements and production efficiencies

Qualifications and Skills:

• Minimum of 3 to 5 years of hands-on work in document production, proposal production, or technical document support
• Advanced proficiency in Microsoft Office 365, particularly Microsoft Word
• Strong organizational, time-management, and problem-solving skills
• Exceptional attention to detail and commitment to quality
• Ability to manage multiple priorities in a deadline-driven environment
• Strong verbal and written communication skills
• Successful completion of a practical document production skills assessment as part of the hiring process

Preferred Qualifications:

• Background supporting environmental, engineering, scientific, professional services, or government contracting organizations
• Familiarity with federal procurement processes and proposal development
• Working knowledge of Microsoft Excel and PowerPoint
• Able to create, edit, bookmark and remediate PDFs using Adobe Acrobat
• Working knowledge of Section 508 accessibility compliance and document remediation
• Hands-on work with PDF fillable forms
• Comfortable using SharePoint, Microsoft Teams, proposal content libraries and document management systems