Administrative Specialist

At EY, we’re all in to shape your future with confidence.

We’ll help you succeed in a globally connected powerhouse of diverse teams and take your career wherever you want it to go. Join EY and help to build a better working world.

Key Responsibilities:

• Organize corporate events, meetings, and internal office activities.
• Manage relationships with suppliers and service providers, including market research, obtaining and comparing commercial proposals, participating in negotiations, preparing and administering contracts, and monitoring service quality and delivery timelines.
• Oversee office facilities, cleaning standards, and compliance with health and safety requirements; liaise with cleaning vendors and monitor contractual performance.
• Coordinate the procurement of office equipment, furniture, supplies, kitchenware, and other resources required for office operations.
• Ensure the timely provision of food, drinking water, office supplies, household items, and medical supplies.
• Maintain and administer the company's physical and electronic archive, ensuring proper document organization, storage, and recordkeeping.
• Manage the company's document repository, coordinate document archiving, conduct annual archive inventory reviews, and maintain electronic archives and scanned document databases.
• Participate in annual budget planning and monitor administrative expenses.
• Liaise with the landlord and business center service providers.
• Perform other administrative and organizational tasks as assigned by management.

Requirements:

• Bachelor's degree.
• Good command of English, both written and spoken.
• Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).
• Previous experience in an administrative role.
• At least 2 years of experience coordinating a team of 3-10 people is preferred.
• Experience working with vendors and contractors will be an advantage.
• Strong document management and business correspondence skills.
• Experience organizing events and providing office administrative support.
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Strong communication and organizational skills.
• High level of responsibility and attention to detail.
• Customer-oriented mindset with the ability to work effectively with internal stakeholders.
• Experience managing office infrastructure and administrative budgets.
• Experience working with contracts, invoices, and primary accounting documentation.
• Ability to coordinate the work of reception staff, drivers, couriers, cleaning, and technical service teams.

What we offer you

At EY, we’ll develop you with future-focused skills and equip you with world-class experiences. We’ll empower you in a flexible environment, and fuel you and your extraordinary talents in a diverse and inclusive culture of globally connected teams. Learn more.

• The hourly pay range for this job, in the US, is $XXX per hour. Individual salaries are based on education, geographic location, and alignment to the market data.
• If you join EY full time after your internship, we offer a competitive compensation and benefits package where you’ll be rewarded based on your performance and recognized for the value you bring to the business. In addition, our Total Rewards package for full time hires includes medical and dental coverage, pension and 401(k) plans, and a wide range of paid time off options.
• Join us in our team-led and leader-enabled hybrid model. Our expectation is for most people in external, client serving roles to work together in person 40-60% of the time over the course of an engagement, project or year.
• Under our flexible vacation policy, you’ll decide how much vacation time you need based on your own personal circumstances. You’ll also be granted time off for designated EY Paid Holidays, Winter/Summer breaks, Personal/Family Care, and other leaves of absence when needed to support your physical, financial, and emotional well-being

We value your application

• To make the most of your application experience, please limit yourself to two applications within a six-month period.
• Applications to EY are reviewed by a dedicated member of our early careers team.
• You may receive outreach from an EY Recruiter to discuss your application and interests.

Are you ready to shape your future with confidence? Apply today.

To learn more about our anticipated application deadlines, please visit this link.

For those living in California, please click here for additional information.

EY focuses on high-ethical standards and integrity among its employees and expects all candidates to demonstrate these qualities.

EY | Building a better working world

EY is building a better working world by creating new value for clients, people, society and the planet, while building trust in capital markets.

Enabled by data, AI and advanced technology, EY teams help clients shape the future with confidence and develop answers for the most pressing issues of today and tomorrow.

EY teams work across a full spectrum of services in assurance, consulting, tax, strategy and transactions. Fueled by sector insights, a globally connected, multi-disciplinary network and diverse ecosystem partners, EY teams can provide services in more than 150 countries and territories.

EY provides equal employment opportunities to applicants and employees without regard to race, color, religion, age, sex, sexual orientation, gender identity/expression, pregnancy, genetic information, national origin, protected veteran status, disability status, or any other legally protected basis, including arrest and conviction records, in accordance with applicable law.

EY is committed to providing reasonable accommodation to qualified individuals with disabilities including veterans with disabilities. If you have a disability and either need assistance applying online or need to request an accommodation during any part of the application process, please call 1-800-EY-HELP3, select Option 2 for candidate related inquiries, then select Option 1 for candidate queries and finally select Option 2 for candidates with an inquiry which will route you to EY’s Talent Shared Services Team (TSS) or email the TSS at [email protected].