GDS Oceania Executive Assistant Associate

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

Job Title.

• GDS Executive Assistant Oceania

At EY, you'll have to build a Career unique as you are, With support, to become

the best Of you. And we're on your unique voice perspective to hap EY become even better, too. Join build an

yourself, and a better working world

GDS

• Oceania

The

We are seeking Virtual Executive Assistants to join our team. You'll join our Administration & Workplace Services (AWS) team and you Will provide

comprehensive, quality admhistrative and support services for all Of our EY member firms.

Your key responsibilities

AS an office-based Virtual Executive Assistant, you Will provide remote support to senior executives in Australia and New Zealand. You Will deliver

exceptional customer service supporting Offshore executives in calendar and meeting management: email management: booking travel.

accommodation and supporting Other travel logistics; event management; completing expense reimbursements; client relationship management;

documentation preparation and Other administrative tasks as needed. You Will work in a fast paced environment With a supportive and dynæ-nic

virtual and local executive assistant team.

Your primary role and responsibility is to proactive support and administrative services, including, but not limited to:

Calendar/Meeting Management Manage and coordinate diaries schedules With internal and external stakeholders on behalf Of the

Email Management Screen. respond to and/or action emails as necessary

Travel Management Arrange the flight and hotel accommodations Of the executive. and Other logistical requirements (VISA. transfers. etc.)

Expense Management Track and submit expenses for reimbursement or payment requisition and adheringto monthly deadlines

Events Management Assist setting up the logistics (Venue, catering, electronic equipment) Of the event and coordinatkvn Of invites and

monitoring RSVPS

Management Track, enter and submit the worked hours Of the executive and adhering to weekly deadlines

Telephone Management Relay accurate and detailed messages. and action or transfer calls to the executive as required

Relationship Management - Build relationships with clients and their EAs. update and maintain lists using EY'S database. and track

infumation and report on cüents and/or mukets

Skills and attributes for success

Proficient time mmagement skills with an ability to priuitize workload (ability to plan ahead and anticipate problems).

Confidence and ability to interact with and executives

Excellent attention to detail

Proactive and solutions focused

Team player, supportive of colleagues

• Quality driven. consistently aiming for high standards
• Mantains strict discretion confidentialJty

To qualify for the you must have

• Canddate must possess at least a Bachelors/CoUege Degee, any field

MiNmum of 2 years workng experience specializing in Executive Assistance/Secretary/Admin Assistant or equivalent is preferred but not

req'ired

Customer Service experience working with nuJltiAe stakehdders

Proficient in MS Office (Outlook, Excel, Word, and PowerPoint)

Above average English communication skills, both written and spoken

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• Abil.ty to handle rmAtipIe executives, priorities and
• Open to in an earty morning stüft

What working at EY offers

Job Desaiption print preview

At EM, our Total Rewards package culture built on teaming where

everyone can achieve their potential and contribute to building a better working world for people, our clmts and cornmuNties. It's one of

the many reasons we win for being a great place to work.

We offer a compeutive compensation package where you'd be rewarded based on your performance and recognized the value you bring to our

business. In addition, our Total Rewards package allows you decide which benefits are right tor you and which ones help you create a solid

foundation for your Mure. Our Total Rewards package includes a comprehensive medical, prescription drug and dental coverage, a defined

contribution pension plan, a great vacation policy plus firm paid days that allow you to enßy longer long weekends throughout the year, statutory

holidays and paid personal days (based on provmce ot residence), and a range ot exciting programs and benefits designed to support your

physical. financial and social well being. Plus, we otter:

• Support and coaching from some ot the most engaging colleagues in the
• Learning opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that's right for you

About EY

AS a leader in tax, transaction and services, using the finance expertise and SYSternS

to build a working world. That StartS With a culture that believes in giving you the opportunities and creative freedom to make things

better. you join, however Stay, the exceptional EY experience lasts a lifetime. Recognized as one Of Canada'S employers,

EY continually strives to be a great place to work and With a commitment to hiring and developing the most passionate people, we'll make our

ambition to be the best employer by 2020 a reality.

If you can confidently demonstrate that you meet the criteria above, please contact us as soon as

EY I Building a better working world

EY exists to build a better working worki, hek*ng to create hng-term value for dients, pa'Cie society and build trust in the capu markets.

Enabled by data and techrx*ogy. diverse EY teams in over 150 countries prcwide trust through assuranæ and help dients grow. transform and

operate

Workim aÜoss assurance. consuting. hw. strategy, tax and tralsactions. EY teams ask better qlBtions to find answers for the cornpkx

issues facing our worH today

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EY | Building a better working world

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.