Senior Accounts Payable Coordinator

Job Description:

At EverTrue, team members at all levels find their calling in our mission of Older Adults Living Life to the Fullest. In this work environment, all team members are part of a community and appreciated by the people they work with – residents and coworkers – every day.

Performs and coordinates the detailed accounting functions as it related to Accounts Payable; Exercises independent and objection judgement while following established accounting principles and procedures when performing designated duties.

Essential Duties and Responsibilities:

1. Processes high volume of expense by reviewing, validating appropriate approvers, verifying appropriate sales tax charges, and verifying information prior to posting invoice data into accounting software

2. Assists with managing Accounts Payable mailbox used for invoice submission and vendor communications; compiles invoices for processing; addresses vendor questions

3. Effectively communicates with outside vendors and internal EverTrue employees to acquire outstanding invoices and information

4. Tracks and follows-up on outstanding invoices, and analyzes and resolves any disputes on invoices

5. Assists the A/P Manager with compiling weekly payments, ACH, Paymode, AutoPay, Purchasing card, employee reimbursement, and checks

6. Process and audit all resident refunds per EverTrue policy

7. Runs and manages various daily payables processes, reconciles the Purchasing Card transactions, and autopay bank account

8. Investigates and resolves issues associated with processing of invoices and purchase orders in Microsoft D365 and Exflow accounts payable system

9. Responsible for Vendor Master Data oversight which includes reviewing supplier information as needed (name change, remit to address, 1099 information, etc.)

11. Assumes the responsibility for special activities, projects, and analysis as needed to support the Finance Department

12. Performs an active role in improving and streamlining processes in the accounts payable department to improve productivity and efficiency, eliminating redundancy; Demonstrates a flexible attitude towards ongoing process improvements and financial system enhancements

13. Performs other duties to support the Accounting Department, including but not limited to providing coverage for A/P team members, including the A/P Manager’s responsibilities, at times and as designated)

Qualifications, Knowledge, Skills, and Abilities:

• Associates Degree required; Bachelor's degree in Accounting, Finance or Business preferred

• At least 5 years of prior experience

• Experience in Microsoft D365 Accounts Payable and Exflow, preferred

• Solid experience with an Accounts Payable Automation software, required

• Strong organizational skills; detail oriented

• Ability to multi-task and prioritize tasks

• Ability to meet deadlines

• Effective written and verbal communication skills

• Solid Microsoft Office Excel skills

• Accounts payable or general accounting experience, required

The physical activities, demands and work environment described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job duties and responsibilities.

While performing the duties of this job, the employee will be required to sit for extended periods of time and will have extended periods of computer use. Must be able to lift 25 lbs.

A well-lit and ventilated working area. The noise level in the work environment is usually moderate. Normal working hours M-F. Willingness to work extra hours, when required. Is subject to frequent interruptions. Occasional travel from EverTrue facility to facility may be required.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable federal, state, and local laws and standards. Certain job functions described herein may be subject to possible modification in accordance with applicable federal, state, and local laws and standards.

For information on EverTrue benefits-eligibility by employment status, please see below.

All employees: Paid Time Off (PTO) and PTO Sell-back, Retirement savings benefits with an employer match contribution, Education Financial Assistance, Employee Assistance Program (EAP), Wellness, Pay advances (PayActiv), Caregiver support (TCARE), Leaves of Absence, Special retail deals and discounts (Perkspot), and Commuter support.

Part-time: In addition to the benefits provided to all employees… Extended Sick Pay, Bereavement Pay, and Jury Duty Pay.

Full-time or Weekend Option: In addition to the benefits provided to all employees and Part-time employees… Medical/Pharmacy, Dental, Vision, Flexible Spending Accounts (Healthcare and Dependent Care), Life insurance, Disability (Long-term and Short-term), Voya income protection benefits (Hospital, Critical Illness, and Accident), and Pet insurance.

Additional Information:

Originally posted on Himalayas