Executive - Accounts Payable

As an AP Executive in the P2P team, you will process vendor invoices, perform 2-way/3-way matching, support payment runs, and resolve basic vendor and internal queries. You will work closely with Procurement, Master Data, and Finance Operations to ensure data accuracy, policy compliance, and on-time payments. This role suits candidates with strong attention to detail, eagerness to learn ERP workflows, and the ability to work within SLAs.

Invoice Processing

• Receive and validate invoices (PO & non-PO) and supporting documents.
• Perform 2-way/3-way matching (PO-GRN-Invoice) and route exceptions for approval.
• Enter invoices accurately into ERP (SAP/Oracle/others) and code GL/Cost Center as per policy.
• Flag and track discrepancies (price/quantity/tax/bank) and follow up to closure.

Payments & Reconciliations

• Prepare payment proposals and support weekly/bi-weekly payment runs.
• Reconcile vendor statements; clear open items, credits, and advances.
• Assist with month-end activities: accruals, aging review, GR/IR cleanup.

Compliance & Controls

• Adhere to tax requirements (GST/TDS as applicable), approval matrices, and documentation standards.
• Maintain audit-ready records, update SOPs/checklists, and support internal/external audits.

Stakeholder & Query Management

• Respond to vendor and internal queries via shared mailboxes or ticketing tools.
• Collaborate with Procurement, Master Data, and FP&A to resolve holds and improve first-time-right (FTR).

Continuous Improvement

• Identify process gaps; suggest automation/standardization opportunities.
• Participate in UAT for minor system enhancements and maintain basic trackers/dashboards.

Education

• Bachelor’s degree in Commerce/Accounting/Finance (B.Com/BBA/Equivalent).
• Freshers or up to 1 year of experience in Accounts Payable/P2P internships preferred.

Skills & Competencies

• Basic understanding of P2P cycle, invoices, debit/credit notes, and 2-way/3-way matching.
• Strong numerical accuracy, attention to detail, and data entry speed.
• Proficiency in Excel (VLOOKUP/XLOOKUP, Pivot, basic formulas) and email etiquette.
• Good written and verbal communication; ability to manage shared inboxes.
• Learning mindset for ERP tools (SAP/Oracle/MS Dynamics/Coupa/Ariba).