PROJECT MANAGER

GRANT SUMMARY

The goal of the Behavioral Health Clinic is to transform the community behavioral health system by providing comprehensive, coordinated behavioral health care. The Clinic provides culturally specific programming, strength-based services, community-wide engagement, evidence-based practices, and early intervention. This position is funded through September 2027. The funding period may be extended into permanent program upon satisfying the criteria of the sustainability.

POSITION SUMMARY:

This position is responsible for the day-to-day operations of the project, performing general management functions including project planning & development, personnel management, and assisting with or performing budgeting and procurement of funds management. This position is responsible for ensuring the implementation and coordination of new treatment services including Crisis Mental Health (24-hour mobile crisis team), Psychiatric Rehabilitation, and two mental health outpatient units using an Athabascan Recovery Model that integrates culturally specific principles and groups into treatment.

JOB DUTIES

• Establishes pathways to ensure the full complement of required services of the four existing Behavioral Health Service (BHS) service units and a 22-member community behavioral health coalition, the Behavioral Health Community Coalition (BHCC).
• Works as a contributing member of the Certified Community Behavioral Health Clinic (CCBHC) Planning team with assigned monthly goals during the initial year of project inception resulting in all services compliant with CCBHC certification criteria by the start of year two.
• Collaborates with all Project Managers, Program Managers, and clinical services teams to develop, implement, and maintain an integrated service flow that promotes care coordination, seamless transitions between services, and compliance with CCBHC certification criteria.
• Leads and coordinates activities necessary to establish, implement, and sustain CCBHC certification requirements, including the development of policies, workflows, partnerships, and operational processes that support delivery of the full CCBHC scope of services.
• Participates in the CCBHC Technical Assistance Center guidance.
• Monitors Substance Abuse and Mental Health Services Administration’s (SAMSHA) reports to improve the project processes and make SAMSHA Project Officer-approved adjustments.
• Uses evaluation data to enhance services, improve quality, and track performance targets ensuring project targets are met.
• Ensure all reports are completed and submitted as required. Reports include qualitative and quantitative data; progress addressing quality care related to Disparity Impact Statement (DIS); barriers encountered; efforts to overcome barriers; evaluation activities for tracking DIS efforts; and revised quality improvement plan if the DIS does not meet the quality standards.
• Verify screening, assessment, diagnostic, evaluation services, crisis emergency services, family services, and respite care have been provided to consumers.
• Develop an Annual Sustainability Plan in coordination with the BHCC.
• Overseas and makes recommendations for the training of service providers.
• Ensures all grant requirements are met by overseeing contract deliverables with responsibility for achieving project goals and objectives.
• Oversee daily operations of project duties, goals, and objectives promptly.
• Supervises projects to ensure all services are providing culturally appropriate, trauma-informed care and are guided by evidence-based practices.
• Monitors project budget.
• Ensures performance improvement and quality management by participating in continuous quality improvement and data-driven decision-making processes to assess program efficacy and drive quality improvements
• Ensures clinic operations, performance improvement activities, and service delivery practices support and maintain compliance with CARF accreditation standards and applicable CCBHC requirements.
• Ensures adherence to data collection requirements.
• Implement project services on time.
• Develop continuation grants.
• Develop all grant reports per SAMHSA requirements and submit them to program management before submission to the granting agency.
• Meets with the Project Evaluator quarterly while overseeing quality assurance.
• Attend SAMHSA grantee meetings.
• Collaborates with clinical leadership in the recruitment, selection, onboarding, and evaluation of clinical staff to ensure compliance with clinical standards and organizational requirements.
• Performs other job-related duties as assigned.

NECESSARY KNOWLEDGE, SKILLS, AND ABILITY

• Project management experience and expertise in managing project budgets, forecasting costs, and ensuring financial accountability
• Familiarity with industry-specific regulations and compliance requirements.
• Demonstrated ability to lead cross-functional teams, fostering a collaborative and productive work environment.
• Skill in identifying, assessing, and mitigating risks to minimize project impact.
• Excellent verbal and written communication skills, ability to convey complex information clearly to stakeholders at all levels.
• Flexible and able to adjust to changing project requirements and unexpected obstacles.
• Strong understanding and sensitivity to diverse cultures and lifestyles, with demonstrated experience working effectively with Alaska Native populations.
• Ability to protect confidentiality is essential; HIPAA & 42 CFR compliant.
• Knowledge and ability to interpret/understand billing procedures.
• Skill in managing multiple priorities and tasks concurrently and meeting their deadlines.
• Ability to operate a computer and navigate database software.
• Ability to work independently as well as with teams.

MINIMUM QUALIFICATIONS (Education & Experience)

• Bachelor’s degree in behavioral health or related field.
• One (1) year of experience involving program/project management.
• One (1) year of experience working in behavioral health.
• Two (2) years of experience working with AN/AI population and experience providing culturally specific services.
• A combination of relevant education, training, and experience that demonstrates the required knowledge, skills, and abilities may be substituted for degree requirements.