Senior Portfolio Manager

The Opportunity

• As a Portfolio Manager, you will take ownership of a portfolio of sectional title and homeowners' association schemes, acting as the primary advisor to trustees while ensuring each scheme is professionally managed.
• Supported by dedicated Legal, Finance, Maintenance, Procurement, Insurance and HR teams, you'll be able to focus on strategic portfolio management rather than day-to-day administration.

Key Responsibilities

• Manage a portfolio of Sectional Title and Homeowners' Association schemes
• Build and maintain strong professional relationships with trustees, owners and key stakeholders
• Prepare for and attend trustee meetings and Annual General Meetings (approximately 70% during office hours)
• Prepare, review and distribute AGM and trustee meeting documentation
• Ensure trustee resolutions and action items are implemented accurately and within agreed timeframes
• Coordinate maintenance matters and service providers in collaboration with internal support departments
• Oversee Body Corporate and HOA staff together with trustees
• Assist with budgeting, financial planning and budget variance management alongside the Finance team
• Interpret Annual Financial Statements and provide guidance to trustees where required
• Manage Conduct and Management Rules, including CSOS submissions
• Ensure compliance with the Sectional Titles Schemes Management Act, CSOS legislation and other applicable regulations
• Deliver exceptional client service while proactively identifying opportunities to improve scheme performance

Requirements

Qualifications (Advantageous)

• Degree in Property Studies, BCom or similar qualification
• Paddocks or other recognised Sectional Title / HOA qualification

Experience & Knowledge

• Proven experience as a Sectional Title Portfolio Manager
• Experience managing multiple residential schemes simultaneously
• Strong knowledge of sectional title legislation and governance
• Experience facilitating trustee meetings and Annual General Meetings
• Sound financial understanding, including budgets and Annual Financial Statements
• Experience working with trustees, contractors and managing agents
• Previous senior portfolio management experience will be advantageous

Skills & Attributes

• Excellent verbal and written communication skills
• Professional and confident when presenting to trustees and chairing meetings
• Strong organisational and time management abilities
• Service-driven with exceptional relationship management skills
• Highly organised with strong attention to detail
• Strong conflict resolution and negotiation skills
• Able to manage multiple priorities in a fast-paced environment
• Proactive, solutions-focused and commercially aware
• Comfortable working independently while contributing to a collaborative team environment
• Strong computer literacy, including Microsoft Office and property management systems

Specific Requirements

• Clear criminal record
• Clear credit record
• Good health record
• Valid driver's licence and own reliable transport
• Contactable employment and client references