Proposal & Marketing Coordinator

Fehr & Peers is looking for a Proposal & Marketing Coordinator to join our Bay Area marketing team. We collaborate with a large team of planning and engineering professionals passionate about improving communities and contributing to driving innovation in the transportation consulting industry. Our work is deadline-driven and detail-oriented, but it’s also always a team effort: we solve problems together, share what we learn, and help each other get strong proposals out the door.

In this role, you’ll coordinate proposals and other marketing pursuits from initial planning through final submission. You’ll work closely with project managers, principals, marketing colleagues, and teaming partners to organize pursuit schedules and requirements, develop and edit content, and produce polished, compelling materials. We’re looking for someone who communicates clearly, follows through, manages competing deadlines, and cares about both accuracy and presentation.

You'll also have the opportunity to collaborate with and learn from fellow marketing professionals within our company and take on greater responsibility as your experience grows. If you have an entrepreneurial mindset, a commitment to quality, and a genuine enthusiasm for creating compelling content this role will be a great fit.

Responsibilities

• Provide support with researching, monitoring, and tracking potential project opportunities and strategic pursuits, helping maintain visibility into upcoming RFPs, RFQs, and other procurement opportunities.
• Contribute to the coordination of marketing efforts from pre-RFP release to time of submittal (i.e., proposals, interview preparation, pre-bids, resume updates, qualification development, and weekly meetings about business pursuits)
• Collaborate with project managers, senior management, and other business services staff to plan, coordinate, and produce qualifications, proposals, and presentations, and meet relevant deadlines
• Take ownership of the proposal process and commit to ensuring proposals comply with the applicable RFP/RFQ submission instructions and requirements
• Coordinate the receipt of necessary information from internal clients, external consultants, and other team members to include in proposal and presentation materials
• Contribute to content development (writing, editing, proofreading) for qualifications, proposals, and presentations
• Use our company’s brand style guide and design resources to create attractive and effective graphics and documents for marketing pursuits that compete well with others
• Embrace opportunities to learn and adopt new tools, technologies, and ways of working that enhance day-to-day work, while maintaining professional judgment, critical thinking, and accountability for results

Qualifications

• 2-5+ years of experience in proposal and marketing coordination
• Effective writing, editing, grammar, and verbal communication skills
• Ability to manage multiple tasks and deadlines while maintaining professionalism
• Exceptional attention to detail and a commitment to quality
• Strong work ethic and commitment to excellence
• Proficiency in Microsoft Office software (Word, Excel, PowerPoint) and Adobe Acrobat
• Eagerness to learn and develop skills in graphic design, writing, and template management
• Experience with Deltek VantagePoint or other ERP preferred, but not required
• Experience in Adobe Creative Suite (Illustrator, InDesign, Photoshop) preferred, but not required
• Openness to exploring and responsibly using new technologies and tools, while maintaining critical thinking and professional judgment
• Willingness to learn and apply AI-assisted tools
• Experience within the AEC industry is preferred, but not required
• Please include a portfolio demonstrating your document design capabilities as a link or attachment with your application. Academic, freelance, and personal work welcome.