Procurement Executive

We are seeking an experienced Procurement Executive with a strong background in both local & China sourcing and supply chain management. The core focus of this role is to identify top-tier Chinese manufacturers via platforms like Alibaba, negotiate competitive rates, and manage the end-to-end purchasing process. A fluent command of Mandarin is critical, as you will serve as the primary link to our Chinese supplier network, handling technical specifications, price negotiations, and dispute resolutions directly.  

What your challenge looks like: 

• Sourcing direct and indirect materials and supplies requested by the internal department, interior design team and the on-site renovation team. 
• To ensure the supply for renovation process is always smooth without the interruption of logistic and inventory.
• Always compare the value and pricing from different source consist of sub-contractor and supplier to lower down the costing than the market price.
• Planning, entry and documentation of all goods for project operation.
• Decision making in procurement, logistic and inventory management.
• Dealing and networking with vendors and supplier to get credit term for the company. 
• Excellent time management and multi-tasking skills to work efficiently for different project purchasing order and evaluation of quotation. 

Key Responsibilities

• Sourcing & Supplier Management : Identify, evaluate, and onboard high-quality vendors. Conduct regular performance reviews to ensure suppliers meet delivery timelines, quality standards and compliance policies.
• Negotiation & Contract Management : Negotiate pricing, payment terms, and service-level agreements (SLAs) to maximize cost savings without compromising on quality.
• Purchase Order Processing : Review purchase requisitions, issue detailed Purchase Orders (POs), and track deliveries to resolve any delays or discrepancies.
• Cost & Market Analysis : Analyze market trends, track material price fluctuations, and identify strategic opportunities to reduce overall procurement spend.
• Cross-Functional Collaboration : Partner closely with Inventory, Warehouse, and Finance teams to align procurement schedules with stock demands and handle invoice reconciliation.
• Vendor Liaison & Performance Tracking: Serve as the primary point of contact for vendor communications. Proactively resolve order discrepancies, shipping delays, and pricing disputes directly with the supplier.
• On-Site Warehouse Inspections: Travel to local or regional vendor warehouses and production sites to conduct supplier audits, evaluate their storage conditions, and assess their operational capacity.
• Hands-on Quality Control (QC): Perform physical quality checks and inspections on inbound purchased items against approved technical data sheets. Verify dimensions, packaging integrity, and material compliance.
• Defect Management & RMA Reporting: Document defect rates and issue formal Return Merchandise Authorization (RMA) or corrective action requests to vendors when goods fail quality checks. Negotiate replacements, credits, or refunds.

Requirements

Skills & Qualifications

• Experience : 2 to 4 years of proven experience as a Procurement Executive, Purchasing Officer, with at least 2 years focused specifically on procurement from China via Alibaba.
• Fresh graduates with proficiency in Mandarin are encouraged to apply and will be shortlisted if their field of study is relevant.
• Education : Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related field.
• Soft Skills : Sharp negotiation tactics, analytical thinking, strong relationship-building capabilities, and high integrity.
• Language Skills : Mandarin fluency is mandatory (must be highly proficient in reading, writing, and speaking to handle business terms and technical contracts in Chinese).
• Traits : Sharp analytical eye for catching physical defects, high assertiveness when confronting vendors about substandard quality, and strong problem-solving skills under pressure.
• Key Performance Indicators (KPIs) to track for this role: Cost savings achieved percentage, Supplier On-Time Delivery (OTD) rate, and Purchase Order cycle time.

Skills

Product Sourcing, Purchasing Management, Procurement Management, Vendor Contracts, Supplier Relationship Management, Supplier Management, Supply Chain, Inventory Management, International Purchasing, Procurement Strategy