Admin, Data and Receptionist (Scale 5)
Confirmed on the employer's own hiring board on Nov 10, 2026. First seen by Alion on Nov 9, 2026.
Admin, Data and Receptionist (Scale 5)
Temporary Contract - Approximately 14 Weeks - Possibility of Extension
Job Details
Client: Hackney Council - Hackney Education
Job Reference: 140897
Start: 16 November 2026
End: 19 February 2027
PAYE Rate: £18.91 per hour
Vacancies: 1 (subject to client confirmation)
Working Pattern and Location
Fully onsite: Hackney, London E8.
Core shift: Monday-Friday, 7:45am-3:45pm. Paid weekly hours and break arrangements to be confirmed.
Job Overview
Hackney Education is seeking an organised and approachable Admin, Data and Receptionist to support a Children and Family Hub. You will welcome families, children and visitors, provide a professional front-of-house service and support the day-to-day administration of the centre.
The role combines reception, accurate database administration, record keeping, monitoring returns and reporting. You will work closely with the Office Manager and partner organisations to keep records accurate, assist parents with forms and appointments, and contribute to a welcoming, efficient and confidential service.
Important - Please Read Carefully
Enhanced DBS clearance and full onsite availability for the early shift are required. Applicants must have previous administration or clerical experience, confident keyboard and IT skills, and the ability to work appropriately with children, families and sensitive information.
Key Responsibilities
- Welcome families and visitors, answer calls and handle frontline enquiries professionally.
- Support parents with registration, admission and monitoring forms and appropriate service signposting.
- Maintain accurate, secure Children and Family Hub databases and administrative records.
- Collect and check monitoring returns, producing reports, charts and briefings when requested.
- Help manage shared administrative emails, post, newsletters and correspondence.
- Maintain visitor signing-in procedures and issue visitor badges.
- Communicate with council colleagues and external service providers.
- Assist with meeting administration and minute-taking as required.
- Maintain data protection, safeguarding, equality and health and safety standards.
Essential Experience & Skills
- NVQ Level 2 or equivalent qualification or relevant experience.
- Previous clerical or administrative work experience.
- Confident use of computers, Microsoft Word, Excel and Google applications.
- Good typing, word processing, organisational and communication skills.
- Ability to manage workload, maintain accurate records and meet deadlines.
- Professional, sensitive and respectful approach to children, adults and confidential matters.
- Ability to work effectively with colleagues, families and external partners.
- Availability to work onsite in Hackney E8, Monday to Friday, 7:45am-3:45pm.
Desirable Experience
- Experience of Children and Family Hubs or children's centres.
- Experience of monitoring and financial systems in family services.
- Experience in education, public service or family-facing reception settings.
Additional Information
An Enhanced DBS check is required. Applicants must be eligible to work in the UK. This is an onsite assignment.
Disclaimer
On applying for this vacancy, you agree that your personal details will be passed onto our client for their consideration of your suitability for the role.
I acknowledge that it is my responsibility to notify Fix Space Recruitment Limited of any hirer who I do not want my details to be passed onto.
Job Reference
140897
Screening Questions
- Can you work fully onsite in Hackney E8, Monday to Friday from 7:45am to 3:45pm?
- Can you meet the Enhanced DBS requirement for working in a Children and Family Hub?
- What previous reception, clerical or administrative experience do you have?
- Have you used Microsoft Word, Excel, Google applications and databases to maintain accurate records?
- Have you worked with parents, children or members of the public in a busy reception or customer-facing environment?
- Do you hold NVQ Level 2 or have equivalent administrative qualifications or experience?
- Are you available to start on 16 November 2026 and work through 19 February 2027?