Office Assistant, Administration
Confirmed on the employer's own hiring board on Sep 27, 2026. First seen by Alion on Sep 18, 2026.
Key Areas of Responsibilities
Collect and deliver documents, packages and other items between offices and departments travelling by foot or public conveyance
Sort items to be delivered according to the delivery route
Plan and follow the most efficient routes for delivering goods
Data entry on incoming and outgoing postage / courier items
Sort and distribute incoming mail to departments
Collect, seal and stamp outgoing mail and deliver mail to the Post Office daily
Special duty / ad-hoc logistic tasks during Forum or office event
Perform bank-in duties
Collect / deliver physical shares to / from CCASS & Computershare
Scan Account Opening Document to DMS
Operate office equipment and facilities, i.e. photocopying, binding
Miscellaneous work, i.e. duplicate keys, conduct monthly water testing, conduct quarterly temperature reading
Assist with relocation project, i.e. move of personal belongings / furniture, clean up, etc
Daily meeting room set up & reinstating
Assist with packing / logistics of year calendar / Fung Shui book / plush toy / CLSA shop order
Regular monitoring on office supplies and place order when necessary, i.e. printing paper, paper towel, tissue paper, liquid soap, alcohol, etc
Regular sanitization of public area, refill of hand sanitizers
Requirements
Minimum 1 year of relevant experience
Secondary school or above
Assigned job to be completed successfully on time
Learn to prioritize routine tasks and ad-hoc job assignment
Maintain effective communication with team members & co-workers to create better relationships and improves productivity to the team
Learning new skills or improve existing ones in order to adapt to the changing work environment
Learn effective computer skills on data processing & OA system
Provide friendly and efficient services to internal / external parties
Proficiency in Cantonese or Mandarin is preferred
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