Executive Assistant, CEO
Confirmed on the employer's own hiring board on Oct 20, 2026. First seen by Alion on Oct 15, 2026. Flex scores B on the Alion truth index.
About the Role
This role keeps the CEO’s day running the way it should - the right meetings in the right order, so the context from his morning carries cleanly into the afternoon. You’ll own his calendar and travel, with the judgment to resequence on the fly when priorities shift, and the discretion to flag what needs his direct attention versus what can wait. Your hours will largely mirror his - when he’s working, you’re reachable.
What You'll Do
Own and proactively manage the CEO’s calendar - sequencing and grouping meetings so related context stays together and he’s not constantly switching gears between unrelated conversations
Regularly act as first point of contact, exercising judgment on what is a priority versus what should be delegated, deferred, or declined
Coordinate complex domestic and international travel, often on short notice
Prepare briefing materials, agendas, and follow-ups for board meetings, investor, and leadership meetings
Handle confidential and sensitive information with discretion
Anticipate needs before they’re asked and resolve problems independently
Requirements
5+ years as an Executive Assistant supporting a CEO or Founder at a high-growth startup or similarly high-pace environment
Extreme attention to detail and the ability to prioritize competing demands in real time
Sound judgment and discretion handling confidential and sensitive information
Excellent written and verbal communication
Comfortable with a high-intensity pace and last-minute changes
Availability that tracks the CEO’s own schedule - this is not a fixed 9-to-5, and reachability outside standard hours is part of the job
Willing to travel as needed
Based in, or willing to relocate to Miami
Nice to Haves
Experience supporting a CEO or founder in fintech, banking, or another regulated industry
Experience coordinating directly with boardmembers or investors