Assistant Finance Manager

The Flexi Group is a collection of beautifully designed flexible workspace brands with spaces across Asia Pacific and Australia. Our brands include The Hive, Common Ground and The Cluster, each bringing our community a unique member experience. We build, nurture and expand a community of professionals, serving as a hub for connection and collaboration for businesses.

Our mission is to inspire meaningful connections by building a second home where members become friends, and ideas become reality.

We’re looking for people who want to make a meaningful impact on people’s workplace experience and someone who thrives in a collaborative setting. Take the next step in your career, join The Flexi Group’s dynamic team and become a part of the community.

Role Overview

We are looking for an ambitious and driven Assistant Finance Manager whose values align with our TEAM; standing for Together, Extra-mile, Accountable and Mindful. The Assistant Finance Manager works closely with the senior Finance team and Operations team to oversee administrative and financial processes, including invoicing, budget drafting, and other core functions.The focus of the team is to maintain the financial health of the business, and it's the Assustant Finance Manager’s role to create financial reports, manage the Accounts Receivable, Accounts Payable, and General Ledger teams, liaise with external auditors and tax authorities, and spearhead the implementation of ad hoc projects driven by internal changes (e.g. strategic or growth oriented) or external changes (e.g. government regulations).

This role is a critical role for The Flexi Group as it is responsible for the largest geographic market within the Group - Malaysia. It involves overseeing several teams and dozens of locations, each with its own entity, financial statements, and reporting requirements. Given the visibility and importance of the role, it also positions the candidate for growth and promotion opportunities within the Group.

Role and Responsibilities

• Manage and review monthly and yearly account closing, make sure all figures tally with Balance Sheet Notes schedule, IFRS Schedule & Interco Matrix.
• Oversee the accuracy and timeliness of account receivables and payables processes, including debt collection and invoice issuance.
• Prepare and present monthly financial analysis during monthly meetings.
• Prepare and present monthly cash flow projections by working closely with division heads to ensure up-to-date forecasts.
• Prepare and support the development of the annual budgets and periodical forecasts
• Liaise with external auditors for annual audits and with tax agents for yearly tax computation and submission.
• Ensure full compliance with local statutory and tax regulations, maintaining accurate documentation and schedules to support tax filings and audits, including but not limited to VAT, withholding tax, corporate income tax, and payroll-related taxes.
• Coordinate with the company secretary, Commissioner for Oaths, and bankers for statutory and administrative requirements.
• Build strong working relationships and provide financial support to cross-functional teams, including operations and country teams.
• Proactively identify opportunities for process improvements, automation, and strengthening of internal controls within the finance function.
• Support operations by providing periodical management accounting reports, stakeholders’ (including landlords’) reports and variance analysis
• Perform ad hoc tasks and projects as required by the Management or Regional Finance.

Requirements

• Three to five years experience in a leadership position, ideally within finance and accounting.
• Personable with strong verbal and written communication
• Exceptionally organised with the ability to multitask
• Thrives under pressure and solution-oriented
• University Degree is an advantage
• Proficient in MS Excel and Google Sheets; Proficiency in Microsoft Dynamics Business Central is an advantage.
• Strong knowledge of IFRS accounting, experience dealing with tax matters and external audits in Malaysia
• Prior experience in coworking, real estate, or startup business would be an advantage
• Fluent in English

Benefits

• Competitive salary reflective of your growth
• Variety of discounts across our growing industry partners
• A comprehensive training academy to support your growth and longevity with us
• Education allowance to support external training
• A fun, dynamic working environment, working with a diverse, world-class team
• Regular team and community events based on our four event pillars; Business, Community-building, Entertainment and Wellness
• An extra day of leave to celebrate your birthday
• An annual dedicated day to volunteer at a charity of your choice
• Two days Flexcation a year, used to extend your time away by working in any of The Flexi Group locations

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

We are committed to creating an inclusive, respectful environment that embraces individuality and talents. All appointments and promotions are made on the basis of performance and ability. We are committed to the continued development of our teams' personal skills and business acumen. All team members will be treated fairly and unbiasedly and given every encouragement to reach their potential.