O&M Administrative Assistant (TS/SCI with Polygraph Clearance Required)

At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you’re invited to apply for this role.

Fluor is a leading government contractor with a proven track record of delivering high-value technical solutions around the world to U.S. government agencies such as the DOE, NNSA, the Department of Defense and the Intelligence Community.

Job Description

*** Must have an active TS/SCI with CI Polygraph***

The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of consistently providing top-quality, non-technical administrative support and to maintain high standards of excellence, while ensuring solid customer relationships.

• Work under direct supervision of the Site Manager and perform a variety of clearly defined tasks and administrative functions, including written and verbal communication.
• Administer and maintain highly confidential and specialized information utilizing an in-depth understanding of organizational policies, procedures, and operations.
• Perform administrative duties to include phone coverage for direct supervisor; meeting coordination and invites (including teleconferences and video conferences as applicable), book conference rooms, assist with planning functions to include socials and training, work with vendors on catering; compile presentations, prepare reports, maintain department files, etc.
• Train program employees on expense reporting processes and provide guidance to team. Compile & submit direct supervisor’s expense reports.
• Maintain/update administrative files in program shared folders across different systems and SharePoint.
• Compile team submissions of weekly activity reports and review with supervisor; send to customers and management.
• Work with Corporate HR to support annual requirements for employees, including: benefits enrollment, ethics training, performance assessments and other items as required.
• Work Order Control Desk support as required, to include data entry, reports generation, maintenance ticket issue/tracking, and reports analysis
• Other duties as assigned

Basic Job Requirements

• Accredited four (4) year degree or global equivalent in applicable field of study and no required years of work-related experience or a combination of education and directly related experience equal to four (4)years if non-degreed; some locations may have additional or different qualifications in order to comply with local requirements
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Job related technical knowledge necessary to complete the job
• Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
• Ability to attend to detail and work in a time-conscious and time-effective manner

Other Job Requirements

• Must have an active TS/SCI Security Clearance with CI Polygraph
• U.S. Citizen with valid driver’s license
• Participate in department meetings, training, and functions
• Serve as a Company representative to external clients
• Participate in Fluor University® for training and career development
• Contribute to and promote the use of Fluor’s knowledge management portals and communities
• Proficient with MS Office applications

Preferred Qualifications

• Typically an accredited degree or global equivalent in engineering or business
• Plant Operations & Maintenance experience and/or other relevant work experience, preferred
• Good working knowledge and experience based understanding of industry specific programs and systems

We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.

Benefits Statement: Fluor is proud to offer a comprehensive benefits package designed to promote employee health, wellness, and financial security. Our offerings include medical, dental and vision plans, EAP, disability coverage, life insurance, AD&D, voluntary benefit plans, 401(k) with a company match, paid time off (personal, bereavement, sick, holidays) for salaried employees, paid sick leave per state requirement for craft employees, parental leave, and training and development courses.

Market Rate Statement: The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate’s qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.

Notice to Candidates: Background checks are carried out as part of any conditional offer made, including (but not limited to & role dependent) education, professional registration, employment, references, passport verifications and Global Watchlist screening.

To be Considered Candidates: Must be authorized to work in the country where the position is located.

Salary Range: $53,500.00 - $99,500.00