Administrative Support Coordinator
The Administrative Support Coordinator provides a wide variety of administrative (non-clinical) and staff support services for a leader or department such as creating & managing spreadsheets, organizes schedules, travel arrangements, generating expense reports, timekeeping, review/edit emails and correspondence, answers and screens phone calls and visitors/guests, ordering and stocking office supplies, takes meeting notes, submitting/processing paperwork. The Administrative Support Coordinator works at the direction of the reporting supervisor to complete moderately complex projects, may act as a mentor to more junior staff. This position suits experienced administrative coordinators or secretarial roles looking to take on more complex responsibilities.
- Manage timekeeping and generate financial reports.
- Book travel arrangements and organize schedules.
- Review and edit correspondence.
- Create and maintain spreadsheets.
- Answer and screen phone calls and visitors/guests.
- Order and stock office supplies.
- Take meeting notes and submit/process paperwork.
- Handle special projects as assigned.
- Mentor junior staff and complete moderately complex projects.
- Other administrative (non-clinical) duties as assigned
Experience: 4 years in a secretarial or administrative assistant role.
Education: High School diploma or equivalent
Technical Skills and Competencies
- Strong customer service orientation with excellent interpersonal and communication skills.
- Proficiency in all Microsoft Office Suite programs, including building and maintaining spreadsheets.
- Effective time management, multitasking, and project coordination.
- Critical thinking, business correspondence proficiency, and judgment/decision-making abilities.
- Highly skilled in monitoring/assessing performance.