Office Coordinator

Forvis Mazars is a leading global professional services network providing audit & assurance, tax, and advisory services. Forvis Mazars in the UK spans 14 offices across the nation and has over 3,400 professionals, with 190 partners. We have a clear purpose and a shared commitment to shape a better future.

You'll join a collaborativeand inclusiveteamwhere you're supportedto grow your skills, explore new opportunities, and contribute from day one. You'll work witha diverse client base, develop meaningful connections, and gain experiencethat extends beyond your local team. Together, we grow, belong and impact.

About the role

The OfficeCoordinator is responsiblefor providing effective supportin office, delivering essential supportto staff members and managing the diaries of several Partners. The OfficeCoordinator is expected to deliver exceptionalclient service in all aspects of their role.

This is predominantlyan office-basedrole.

• Continuallyassess the effectivenessof processes and procedures reporting back to the OfficeManager.

• Continuallyseek ways to make full use of technologyto improve processes and efficiencyand to promote agile ways of workingand reduce reliance on paper.

• Pro-actively develop effective workingrelationshipswithPartners and Managers around the officeto understandtheir needs and offer advice and solutions to problems and improve ways of working.

• Deliver exceptionalservice in the office, witha particularemphasis on front-of-house operations.

• Provide supportfor the day-to-day facilitiesoperations, helping to maintain a welcoming, clean, secure and safe workingenvironmentfor teammembers and visitors.

• Supportwithlocal applicationof ForvisMazars' Health and Safety policy to include:

  • First aid and incident reporting

  • Fire drills

  • Officeinspections

  • Inductions for new teammembers

  • Providing health and safety feedback to OfficeManager

  • Assist withvisitor and contractor visits

• Conduct Right to Work checks in the officefor new joiners and ensure effective onboarding, including executingfirst day plans and facilitatingofficetours withparticularemphasis on health and safety requirements.

• Provide basic IT troubleshootingin the office, escalatingissues promptly to relevant stakeholders, including the IT teamand OfficeManager.

• Provide switchboard support.

• Supportand organisationof local officeevents, workingwiththe events teamfor guidance and supportwhere applicable.

• Supportwiththe managementof post in local office, as well as couriers.

• Provide effective diary managementsupportto Partners to include:

  • Scheduling internal and external meetings, ensuring meeting specific requirementsare met, and liaisingwithinternal/external stakeholdersas necessary.

  • Understandingtechnical requirements(MS Teams) for virtual meetings.

  • Supportingwithmeeting clashes and proactively reviewing Partners' diaries.

What we are looking for

• Experiencein a similar role.

• Experienceof supportinghealth and safety compliance in the workplace.

• Strong attention to detail, organisationaland multi-taskingskills.

• Strong problem-solvingabilitiesto address and resolve issues promptly and efficiently.

• Exceptionalcommunication, presentationand interpersonalskills.

• A strong teamplayerwho works collaboratively.

• Passion for providing excellent client service.

• Flexible withthe abilityto work effectivelyunder pressure and manage conflicting priorities.

• Advanced MS Officeskills(specificallyWord, Excel and PowerPoint).

Diversity, Equity & Inclusion

At Forvis Mazars diversity, equity and inclusion are central to our values. We value our people's unique backgrounds, perspectives, and experience, and know this diversity create better outcomes for our clients. We seek to attract, develop, and retain the best talent, inclusive of sex, ethnicity, disability, socio-economic background, sexual orientation, gender identity, nationality, and faith. We select candidates based on skills, knowledge, qualifications, and experience and aim to support all our team members to reach their potential. At Forvis Mazars, we promote an environment in which you can grow your skills, belong to a team that values your ideas, and make an impact that matters.