Assistant.e aux ressources humaines | Human Resources Assistant

Framestore is a multi Oscar-winning creative studio. We have worked with some of the greatest storytellers in film today. Collaborating with directors and producers across the complete filmmaking process to help design, plan and create beautiful images, we focus on finding innovative creative solutions to support their vision and set new standards for visual effects in cinema.

The Human Resources department is looking for a Human Ressources Assistant to join their team and cover the Montreal and USA locations.

Montreal Responsibilities:

• Data entry, updating and validation in various systems (HRIS account creation and data

  updating, Group Insurance and Virtual Clinic subscriptions)

• Assist with the coordination of onboarding new starters (contracts and other new starter

  documents)

• Monthly and Quarterly HR Data Reporting and Auditing (Employee information in HRIS,

• Benefits Enrollment, Immigration Data, Headcount)

• Manage HR communications for statutory holidays and other reminders

• Managing employee requests for confirmation letters and answer external employment

  verification requests

• Work on ad hoc analytics (French Classes Utilization, Onboarding Experience, etc.)

• Assist the HR team with specific local projects

• Any other tasks related to the position

USA Responsibilities:

• Send OT timesheets to crewing for approvals

• Ownership of LA and NY staff reviews (appraisals)

• Setting and changing calendar schedules for meetings

• Collecting feedback by using Tableau platform for list

  - Follow up to ensure enough feedback has been received before review

• Sending self-assessments to employees

  - Follow up to ensure forms are submitted before the review date

• Update Annual Review US Schedule mastersheet when forms are completed,

  including updating review dates

• Keep supervisors informed of review expectations

• Organization and filing creation of review

• Ad hoc HR data entry-related tasks, such as Anti-Harassment training platform administration.

Requirements

• Bilingualism (spoken and written French and English) is a requirement

• HR or administrative experience an asset

• Strong sense of ethics and respect of confidentiality

• Detail oriented, proactivity, good capacity to concentrate and work autonomously

• Strong sense of customer service

• Knowledge of Office is necessary

• Knowledge of Google Suite is an asset

• Studies in human resources, industrial relations or work experience in an HR department

• Experience with an HRIS (Hi Bob) is also an asset

Additional Information:

• Contract of 12 months with a possibility of extension

• Full-time position, 40 hours per week from Monday to Friday

• Flex group-insurance after 3 months

• Access to our employee assistance/mental health/telemedicine program on day one

• Hybrid work with two days in Montreal office

Accessibility Statement

Our Montreal studio has universal access, with step-free entry, accessible toilets, and quiet spaces available. We are committed to providing an inclusive workplace for everyone and continue to improve accessibility to ensure all employees feel supported.

Application Process

To apply, please complete the linked application form or submit your resume and portfolio to [email protected] with the subject line: Human Resources Assistant - Montreal

We review all applications manually and do not use artificial intelligence to screen candidates. If you require any adjustments or support during the application process, please let us know-we are happy to accommodate your needs.

Framestore is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.