Group Account Executive

Key Responsibilities

1. Full-Set Accounting

 Handle full-set accounting for multiple entities within the Group.

 Maintain accurate and complete accounting records, including general ledger,

journal entries and supporting documentation.

 Perform monthly bank reconciliations and reconcile intercompany balances.

 Ensure all financial transactions are properly recorded and supported by

relevant documents.

 Maintain proper filing and documentation of accounting records.

2. Accounts Payable and Accounts Receivable

 Manage daily accounts payable and accounts receivable transactions.

 Verify supplier invoices, payment requests and supporting documents before

processing.

 Prepare payment schedules and monitor outstanding supplier payments.

 Issue invoices, record receipts and follow up on outstanding customer

payments.

 Reconcile supplier and customer accounts and resolve discrepancies.

 Maintain accurate records of outstanding receivables and payables.

3. Month-End and Year-End Closing

 Perform monthly, quarterly and year-end closing activities.

 Prepare journal entries, accruals, prepayments and other necessary

adjustments.

 Reconcile balance sheet accounts and investigate discrepancies.

 Ensure accounting records are complete and up to date before financial

reporting deadlines.

 Prepare supporting schedules and working papers for financial review.

4. Financial Reporting

 Prepare monthly financial reports, including profit and loss statements,

balance sheets and cash flow reports, where required.

 Prepare financial schedules and supporting documents for review by the

Group Finance Manager.

 Assist in preparing quarterly and annual financial statements.

 Analyse actual income and expenditure against budget and explain significant

variances.

 Ensure financial reports are accurate, complete and submitted within the

agreed deadlines.

5. Budgeting and Financial Analysis

 Compile financial information and departmental expenditure reports for

management review.

 Prepare basic financial analysis and supporting data for business planning.

 Assist with cash flow forecasting and expenditure monitoring.

6. Cash Flow and Bank Transactions

 Monitor daily bank balances, cash receipts and payment transactions.

 Prepare payment batches and bank transfer instructions for authorised

approval.

 Maintain proper records of bank transactions and cash movements.

 Assist in preparing cash flow reports and monitoring upcoming payment

obligations.

 Ensure payments are processed in accordance with the Group's approval

procedures.

7. GST and Tax Compliance

 Prepare and maintain accounting records required for GST reporting.

 Assist in preparing and submitting GST returns in accordance with applicable

requirements and internal authorisation procedures.

 Compile financial information and supporting schedules for corporate income

tax preparation.

 Liaise with external accountants and tax advisors on tax-related matters.

 Maintain proper documentation for tax reviews and queries.

 Track relevant tax filing deadlines and escalate outstanding matters to the

Group Finance Manager.

8. Statutory Compliance and Corporate Secretarial Coordination

 Maintain accurate financial records and supporting documents required for

statutory reporting.

 Assist in preparing financial information for annual returns, government

surveys and other regulatory submissions.

 Coordinate with external corporate secretarial service providers on relevant

filing requirements.

 Monitor filing deadlines and ensure required financial information is provided

on time.

 Escalate compliance issues and potential delays to the Group Finance

Manager.

9. Audit Coordination

 Prepare schedules, reconciliations, invoices and supporting documents for

internal and external audits.

 Liaise with external auditors and provide requested accounting information.

 Assist in resolving audit queries and reconciling discrepancies.

 Follow up on audit requests and outstanding documentation.

 Implement agreed corrective actions relating to accounting records and

procedures.

10. Intercompany Accounting and Group Support

 Maintain intercompany transaction records and reconcile balances between

Group entities.

 Investigate and resolve intercompany discrepancies with the relevant

departments or entities.

 Prepare intercompany schedules and supporting documentation for group

reporting.

 Assist in providing financial information required for group consolidation.

 Coordinate accounting information across entities to support timely financial

reporting.

12. Accounting Standards and Continuous Improvement

 Keep up to date with relevant accounting standards, GST requirements and

statutory reporting procedures.

 Assist the Group Finance Manager in implementing changes to accounting

processes.

 Maintain accurate electronic and physical accounting records.

 Support improvements in accounting systems, reporting templates and

documentation processes.

13. Other Duties

 Perform other accounting and finance-related duties as assigned by the

Group Finance Manager or management.