Breakfast Programme Coordinator

Introduction

Client in this area KZN seeks this skills

Duties & Responsibilities Key Responsibilities

• Coordinate the implementation and daily operation of the breakfast programme across designated schools.
• Liaise with school representatives to confirm learner numbers, delivery requirements, serving schedules and operational needs.
• Receive food, supplies and equipment; verify quantities and condition against delivery documentation.
• Ensure stock is stored safely, securely and in accordance with food-safety and hygiene requirements.
• Maintain accurate stock records, including receipts, issues, balances, shortages, damages and expired items.
• Conduct and document a full physical stock take every month, investigate variances and submit reports within agreed deadlines.
• Monitor stock levels and consumption to support timely replenishment and minimise waste or stock-outs.
• Coordinate the distribution of stock to participating schools and obtain proof of delivery or issue.
• Conduct regular school visits to monitor programme delivery, food handling, cleanliness and compliance with agreed procedures.
• Identify operational risks or service gaps and escalate them promptly to the Programme Manager.
• Maintain organised programme records, including delivery notes, stock sheets, school visit reports and monthly summaries.
• Build constructive relationships with school staff, volunteers, suppliers and other stakeholders.

Key Competencies

• Planning, organisation and time management
• Attention to detail and numerical accuracy
• Integrity and accountability in handling stock
• Clear verbal and written communication
• Stakeholder engagement and relationship building
• Problem-solving and sound judgement
• Ability to work independently and follow procedures
• Commitment to learner wellbeing and respectful community service

Key Performance Indicators

• Breakfast programme operates consistently according to the agreed schedule.
• Deliveries are verified and recorded accurately.
• Monthly stock takes are completed and submitted on time.
• Stock variances, waste, shortages and expired items are kept to a minimum and addressed promptly.
• Programme records are complete, current and audit-ready.
• Participating schools receive appropriate support and identified issues are resolved or escalated promptly.
• Food-safety, hygiene and storage requirements are consistently followed.

Desired Experience & Qualification Minimum Requirements

• Grade 12 / National Senior Certificate or equivalent.
• Previous experience in programme coordination, stock control, warehousing, logistics, school feeding or community-based services is advantageous.
• Basic knowledge of stock management, recordkeeping and food-safety practices.
• Computer literacy, including email and basic spreadsheet use.
• Ability to prepare accurate stock and activity reports.
• Valid driver’s licence and own reliable transport are essential.
• Willingness and ability to travel regularly between participating schools and storage or delivery points.
• Ability to perform light physical duties associated with checking, receiving and moving stock.