Document Controller (m/w/d)

Job Description Summary

To strengthen our Project operations team, we are seeking a diligent and detail-oriented Document Controller (m/f/d) to manage, organize, and maintain project and corporate documentation in a controlled and efficient manner. The Document Controller (m/f/d) ensures that all documentation is accurate, up-to-date, properly stored, and easily accessible to relevant stakeholders in compliance with internal procedures and industry standards.

Job Description

Key Responsibilities:

• Manage document control processes and systems (e.g., Imagine2, Think Project, Aconex, SharePoint, etc.).
• Receive, log, distribute, track, and archive technical and non-technical documents.
• Ensure correct formatting, version control, and compliance with document standards and naming conventions.
• Monitor and maintain document registers, transmittals, and submission logs.
• Support project teams with document retrieval, uploads, and metadata accuracy.
• Ensure timely turnaround of documentation reviews, approvals, and updates.
• Liaise with internal teams and external contractors/vendors to maintain document control processes.
• Prepare and issue periodic document control reports and metrics.
• Conduct audits and quality checks on documentation as required.

Requirements:

• Proven experience in document control, records management, or administrative roles in a project-based environment.
• Familiarity with document control systems
• Strong attention to detail and a high degree of accuracy.
• Excellent organizational and time management skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, etc.).
• Strong communication skills and ability to work with multi-disciplinary teams.
• Understanding of ISO standards and document management procedures is a plus.

What we offer:

• Extensive opportunities for personal and professional development.
• Permanent employment within a rapidly growing company.
• Flat hierarchies and a pleasant working atmosphere and company culture.
• Attractive compensation based on collective agreements and company social benefits.

Additional Information

Relocation Assistance Provided: No