Project Coordinator and Manager

For the past 25 years, ProPharma has improved the health and wellness of patients by providing advice and expertise that empowers biotech, med device, and pharmaceutical organizations of all sizes to confidently advance scientific breakthroughs and introduce new therapies. ProPharma partners with its clients through an advise-build-operate model across the complete product lifecycle. With deep domain expertise in regulatory sciences, clinical research solutions, quality & compliance, pharmacovigilance, medical information, and R&D technology, ProPharma offers an end-to-end suite of fully customizable consulting solutions that de-risk and accelerate our partners’ most high-profile drug and device programs.

The Project Coordinator and Manager position is responsible for supporting clients in planning, executing, and monitoring projects and supporting routine client activities.

Essential Functions:

• Collaborating with clients to build project schedules

• Scheduling and facilitating team meetings

• Preparing team meeting materials and publishing meeting minutes

• Routinely communicating with team members to ensure on time completion of project activities and action items

• Monitoring project status and escalating project issues to prevent project timeline slippage

• Authoring project documentation, such as project Charters, Change Requests, Lessons Learned, Closure Reports, and Status Reports

• Assisting project teams with consolidation of team inputs into deliverables such as presentations, periodic reports, metrics, and training materials

• Managing SharePoint Sites and other project-related systems

• Monitoring mailboxes and archiving communications.

• Other duties as assigned.

Necessary Skillsand Abilities:

• At least 3 years of project coordination and project management experience, including:

• oManagement of projects for implementing computer systems and software in companies regulated by health authorities, e.g., EMA, MHRA, FDA

  oManagement of project tasks performed by clients

  oExperience managing projects with remote, distributed teams

  oKnowledge of pharmacovigilance processes and systems would be helpful, but is not required.

• High proficiency in Microsoft Office products: Word, PowerPoint, Excel, Outlook.

• Proficiency in SharePoint.

• Highly organized and proactive in anticipating project issues

• Excellent verbal and written English communication skills

• Extreme attention to detail.

• Able to work effectively with internal and external local and virtual team members in the US, Europe, and Asia

• Self-starter, self-motivated, Able to organize and perform work tasks independently

• Strong drive for client satisfaction.

• Must be able to learn and apply new technologies in performing job tasks.

Educational Requirements:

• BS or AS

• Project Management certification helpful, but not required.

Experience Requirements:

• 3+ years of experience in project coordination and management, preferably in the life sciences industry.

We celebrate our differences and strive to create a workplace where each person can be their authentic self. We are committed to diversity, equity, and inclusion. Employees are encouraged to unleash their innovative, collaborative, and entrepreneurial spirits. With a holistic approach as an Equal Opportunity Employer, we provide a safe space where all employees feel empowered to succeed.

All applications to roles at ProPharma are personally reviewed by a member of our recruitment team. We do not rely on AI screening tools to support our hiring process. You will always receive an outcome to your application so that you have an answer from us - whether you're successful or not.

Whilst ProPharma supports remote working, we also recognise the value that comes from in person collaboration. As such, we encourage any new hires that are based within a reasonably short commute of one of our offices to work on a hybrid basis and spend some time working from that office location, as agreed with your manager. All applications will be treated on their own merit and candidates will not be at any advantage or disadvantage based on their proximity to an office.

***ProPharma Group does not accept unsolicited resumes from recruiters/third parties. Please, no phone calls or emails to anyone regarding this posting.***