Lead Specialist - Logistics

Job Description Summary

Impacts departmental operations and responsible for planning/execution.

The project logistics specialist shall be responsible for ensuring that the specified scope (package/material) is completely delivered at the required destination, with safety and quality in good condition within the timeframe and the allocated budget. The role will also entail responsibility from tendering phase to project execution reporting to the logistics team leader.

Job Description

Roles and Responsibilities

• Performs logistics costing during tender Inquiry to order (ITO) and project execution Order to remittance (OTR);
• Collects and analyses all data needed from the tender manager / Project team before sending the Request for Quotations to Transport Service Providers.
• Maintain and monitor a project logistics schedule in conjunction with PPLM (project procurement and logistics manager)
• Maintain a cadence of project logistics review/ meetings with project team members.
• Issues Request for Quotation (RFQ) to Transport Service Providers using the GE Vernova templates and following the GE Vernova sourcing rules.
• Analyses the offers, sends the clarification requests to the Service Providers and performs commercial negotiation.
• Ensures that all quotations are complete, compliant and received in due time.
• Presents the Techno commercial analysis to the Logistic Team Leader/ Regional Procurement & Logistic Team Leader at ITO & during OTR and highlight the logistics contingencies, risks and opportunities with the associated mitigation plan.
• Presents the technical analysis to the Bid manager (at ITO) / PPLM and Project team (during OTR), and highlight the logistics contingencies, risks and opportunities with the associated mitigation plan.
• Prepares the complete file to be submitted to Logistics Team leader for mentored negotiation when applicable.
• Drive all relevant stakeholders to ensure timely issuance of the Purchase requisition and purchase order to logistics providers during project execution.
• Issues the packing and marking instructions in due course and sends them to the Procurement team.
• Issues the relevant local procedures for importation and/or transport in collaboration with the local logistics team / customs CoE Team/appointed customs brokers, where required;
• Manages the delivery of equipment up to the place of destination within the schedule defined by the Project.
• Ensures that all shipping documents are properly issued and released timely with accuracy to stakeholders, so that the expected delivery date and payment date are met.
• Ensures that all the international trade regulations & GE Vernova rules are fully respected before shipping.
• Updates the shipping progress report periodically and timely.
• Updates the Logistics cost follow-up tool and advises immediately the PPLM and the logistics team leader in case of deviation during project execution.
• Monitors logistics Risks and Opportunities all along the project life and keep the PPLM and the logistics team leader informed of any change and/or new risk and opportunity.
• Ensures that Service Providers are duly informed about EHS rules and implement them.
• Ensures that the method statement for sensitive operations is issued in timely by the Service Provider, and ensure operations are carried out accordingly.
• Conducts Review Meetings with the Service Provider and share Minutes of Meeting with the PPLM and the logistics team leader.
• Deal with the Service Provider in case of minor deviations from transport contract specifications (non-conformances) and report to the PPLM, Logistics team Leader [and the Region procurement & logistics leader in case of major or repeated deviation].
• Provides Service Provider performance feedback to logistics team Leader.
• Follow all logistics processes & relevant tools usage.

Required Qualifications

• Degree in Supply Chain Management, Business, Logistics and related field with a minimum of 10 years of relevant Project logistics experience in an engineering, Procurement & Construction (EPC) environment within the Transmission & Distribution, Power Generation, or Oil & Gas industry.
• Logistics Management: Experience managing both inbound and outbound workflows.
• Specialized Cargo: Expertise in handling ODC (Over Dimension Cargo) and OWC (Overweight Cargo) in addition to general cargo.
• Industry Experience: A background in EPC project within the Energy, Oil & Gas sectors.
• Compliance: Comprehensive knowledge of customs clearance processes • Experience or knowledge in Project Management, Sourcing & procurement and substation equipment. • Demonstrated experience and confidence navigating in high matrix set-up organization).

• Key Performance Indicators: • Adhere to GEV’s principle of SQDC ~ safety always, and quality over delivery and cost. • On-time delivery of specified shipment as per project needs. • On-time release of shipping documents • Savings and budget compliance. • Accuracy and timeliness of reporting. • Adherence to the global processes and IT Tools for transport sourcing and execution, • Works as per GE Vernova’s the Spirit & the Letter Compliance Rules

Additional Information

Relocation Assistance Provided: Yes