PAYROLL ADMINISTRATOR

Job Summary:

Perform a variety of clerical, computing, coordinating, auditing, compiling, verifying and posting, data entry other payroll related duties for the corporate accounting office. Must be proficient in Microsoft Office products. 3-5 years experience with SAP is necessary.

Primary Duties and Responsibilities:

• Must have knowledge of both US and International payroll laws and regulations.

• Performs all activities necessary to process 1 or more payrolls, including maintaining related records, voluntary deduction reports, processing involuntary deductions such as levies and garnishments, preparing accounting transactions and documents, documenting and updating desk procedures, and preparing special reports for management.

• Set up and maintain an accurate account of all wage assignments, garnishments, levies, child support, and bankruptcy cases. Compose letters to inform third party vendors of employee terminations. Research state laws regarding maximum deductions for each of the above.

• Duties may include checking and auditing timekeeping records for compliance with established standards, maintaining time and attendance records, posting changes in pay and tax status, and miscellaneous changes to pay records.

• Performs a wide variety of record keeping and payroll processing activities, including computing wage, incentive, and overtime payments, calculating and recording payroll deductions, and processing termination vacation payouts.

• Performs duties including balancing earnings and deduction totals, calculating and preparing general ledger entries if needed, inspecting automated system output such as registers and standard reports, determining and correcting out-of-balance conditions, calculating other pay such as military and jury duty pay, and processing garnishments and levies..

• Work closely with the Payroll Supervisor with processing of payrolls and third party vendor payments.

• Process off-cycle check payments to employees as needed. Process void checks as needed.

• Responsible for bank transactions and must be able to compile and submit a payroll account bank transfer to cover payroll checks issued and payroll ACH transfers.

• Responsible for check stop payments and ACH reversals with the bank. Records of such must be maintained on a regular basis.

• Assist divisions with questions on paychecks or payroll deductions.

• Responsible for running edit reports for all divisions prior to processing payrolls each pay period. Will be responsible for SOX compliance on all reports required for payroll.

• Provides professional and courteous support to field personnel at all times.

• Serves as back-up to Payroll Supervisor.

• Must assist with acquisitions and mergers working directly with Payroll Supervisor and Payroll Manager as needed to ensure all information is received as required.

• Must exhibit good analytical and organizational skills.

Additional Responsibilities:

• Perform other duties and special projects as assigned.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

FACTORS

SUBSTANTIATING DATA

DEG.

POINTS

EDUCATION

Associates Degree or equivalent training required.Thorough knowledge of clerical/payroll and accounting routines. Must be able to operate PC and spreadsheet software with demonstrated proficiency in MicroSoft Office products. Payroll processing experience with SAP is necessary.

EXPERIENCE

A minimum five years experience in accounting and related payroll duties. A proven facility in data entry, customer service, and problem resolution is needed. Must have strong organizational and math skills. The equivalent combination of education and experience is acceptable.

COMPLEXITY OF DUTIES

Perform diversified accounting, payroll, clerical and record keeping duties involving knowledge of related procedures and policies. Use of judgment in the making of decisions within prescribed practices and procedures.

SUPERVISION RECEIVED

Under direction, where standard practice enables the employee to proceed alone on a wide range of duties, referring unusual cases to supervisor.

ERRORS

Possible errors may be serious involving coordination of payroll activities or dissemination of information within Department resulting in adverse effects on employee relations or payroll activities. Effect usually confined within company.

CONTACT WITH OTHERS

Contacts within the department, division or external providing information as necessary or requested where tact is required to avoid friction and obtain cooperation.

CONFIDENTIAL DATA

Exposed to confidential data of major importance including payroll and financial records, which if disclosed may be detrimental to company.

MENTAL OR VISUAL DEMAND

Must concentrate mental and visual attention closely on work coordinating manual dexterity and visual attention for sustained periods.

WORKING CONDITIONS

Usual office working conditions.