Contract Administrator

Location

GGP Chicago - 350 N Orleans Street, Suite 300

Business

Headquartered in Chicago, IL, GGP is a leading retail real estate company with a portfolio of 95+ high-performing retail assets, encompassing over 95 million square feet of space across the United States. As an owner-operator, we’re committed to creating vibrant destinations that bring people and brands together. With a team of 1,200+ employees and a legacy of leadership in retail real estate, we’re shaping the future of the industry by delivering exceptional value to our partners and the communities we serve

If you’re ready to be a part of our team, we encourage you to apply.

Job Description

Position Summary

The Contract Administrator is responsible for ensuring that all contracts, change orders, and insurance coverage for Ordinary Capital, Development and Landlord Work projects comply with company policies and procedures. The Contract Administrator will also provide direction and guidance to the field regarding the Project Management application which supports Ordinary Capital, Development and Landlord Work Construction Bids and Contracts submission and approval process.

Responsibilities

• Coordinate the administration, follow-up, and tracking of all work orders, contracts, purchase orders, and change orders submitted for Ordinary Capital, Development, Landwork Work.
• Maintain detailed and organized digital contract records.
• Provide guidance regarding current contract forms and policies.
• Collaborate with vendors to ensure all required contract payment forms are accurately completed to streamline invoicing.
• Work directly with field teams and vendors to ensure all required Certificates of Insurance are on file and comply with Risk Management standards.
• Partner with project managers to develop clear scopes of work that align with Legal requirements.
• Act as liaison between project managers and legal team.
• Foster strong vendor relationships while ensuring compliance with company policies.
• Provide guidance and training to vendors on required documentation and processes.
• Perform other duties and special projects assigned by the Director of Contract Administration.

Qualifications

• High School diploma or GED required
• College Degree preferred
• Minimum of 3 years of related experience
• Ability to manage projects independently
• Ability to communicate with all levels within the organization
• Ability to work and learn independently and in a team situation
• Strong organizational and time management skills
• Ability to deal with multiple tasks effectively and establish priorities
• Strong attention to detail
• Excellent PC, Excel, MSWord
• Able to quickly learn and be proficient with additional software packages

Compensation

Salary type: Non-Exempt

Pay Frequency: Bi-weekly

Hourly Pay Range: $26.44 - $36.05

Annual Bonus Eligibility: 10%

Benefit Information

• Competitive compensation
• Medical, Dental and Vision beginning day 1
• 401(k) Company matching
• 401(k) Vests on Day 1
• Career development programs
• Charitable donation matching
• Generous paid time off (i.e., vacation, personal holidays, paid sick time)
• Paid Volunteer Hours
• Paid Parental Leave
• Family planning assistance including IVF, surrogacy, and adoption options
• Wellness and mental health resources
• Pet insurance offering
• Childcare Assistance
• Commuter benefits
• A culture based on our values of Act with Integrity, Build Mutual Trust, Take Initiative, and Win Together

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.