Accounts Payable Specialist

A growing construction services company is seeking two experienced Accounts Payable Specialists to join its accounting team. With a new Controller restructuring the department and bringing the AP function together in California, this is a great opportunity to join a team during an important period of growth and process improvement.

The Accounts Payable Specialist will own full-cycle AP responsibilities, including invoice processing, vendor reconciliations, payments, and issue resolution. This role works closely with Operations, Project Managers, and other departments to ensure accurate, timely processing and will be especially well suited for someone who is detail-oriented, personable, and comfortable researching and resolving discrepancies.

Key Responsibilities

• Process full-cycle accounts payable, including reviewing, coding, and entering vendor invoices
• Process vendor payments via checks, ACH, and other approved methods
• Reconcile vendor statements and research invoice, credit, and payment discrepancies
• Proactively manage AP exceptions and resolve outstanding issues
• Maintain vendor records, W-9s, and payment documentation
• Review invoices against purchase orders, contracts, and approval requirements
• Partner with Operations and Project Managers to resolve invoice and payment questions
• Assist with month-end close, account reconciliations, and AP reporting
• Monitor outstanding invoices and payment schedules to ensure timely payments
• Support audits and identify duplicate payments, process gaps, and opportunities for greater efficiency

Qualifications

• 3-5 years of accounts payable experience preferred
• Strong full-cycle AP experience, including invoice processing, vendor reconciliations, and payments
• Microsoft Dynamics Great Plains experience required
• Strong Excel skills, including VLOOKUPs and PivotTables
• Experience working with ERP/accounting systems; CRM exposure is a plus
• Degree in Accounting, Finance, Business, or related field is a plus
• Strong attention to detail and ability to research and resolve discrepancies
• Solid communication skills with a personable, collaborative approach
• Ability to manage multiple priorities and meet deadlines

Why Join?

• Contract-to-hire opportunity with potential for a long-term position
• Join a newly restructured accounting department with an opportunity to help strengthen AP processes
• Collaborative seven-person team with direct exposure to the Controller
• Opportunity to work cross-functionally with project and operations teams