Document Controller

Ghobash Group · Systems Integrators · Oil & Gas · 5 days ago
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Location
Remote (United Arab Emirates)
Employment
Full-Time

First seen by Alion on Oct 30, 2026. Ghobash Group scores B on the Alion truth index.

Overview
Company
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Profile match

Ghobash Group

Ghobash Group is a privately owned business conglomerate founded in 1981 and headquartered in Dubai, with subsidiaries across technology, energy and utilities, healthcare, chemicals, real estate, hospitality, education and investments. It employs more than 3,000 people, and its companies include GCG Enterprise Solutions, the oil and gas contractor Emirates Electrical and Instrumentation, and the systems integrator CNS, which serves clients across the UAE and the wider Gulf. Its hiring spans offshore electrical, instrumentation and HSE engineers, software and UI developers, IT and print sales managers, presales leads and school teachers.
ghobash.com · HQ: Dubai, United Arab Emirates · Oil & Gas · Systems Integrators · Investment Holding Companies · 1001-5000 employees · Est. 1981
Tech stack of Ghobash Group

Responsibilities:

  • Establish and maintain an effective document control system for the project.
  • Receive log and distribute incoming project documentation in a timely manner.
  • Ensure accurate filing storage and retrieval of documents both in physical and electronic formats.
  • Implement and enforce document control procedures to maintain consistency and compliance.
  • Provide administrative assistance to the project management team.
  • Coordinate meetings prepare agendas and document minutes.
  • Manage travel arrangements accommodations and itineraries for project personnel.
  • Assist in the preparation and formatting of reports presentations and project documentation.
  • Facilitate effective communication between project team members and external stakeholders.
  • Ensure timely distribution of project-related information and updates.
  • Serve as a point of contact for document-related inquiries and revisions.
  • Conduct regular audits to verify the accuracy and completeness of project documentation.
  • Collaborate with project teams to address and rectify any document control issues.
  • Work closely with various departments to collect and compile project information.
  • Coordinate with vendors subcontractors and other external parties to gather and manage project documents.
  • Maintain regular communication with clients to understand project needs related to Letters of Authorization.
  • Address client inquiries and provide timely updates on LOA status and renewal processes.
  • Collaborate with the client to gather necessary information for LOA submission.
  • Prepare and submit LOA applications in accordance with project specifications.
  • Ensure compliance with client-specific procedures and requirements during the LOA acquisition process.
  • Proactively monitor LOA expiration dates and initiate timely renewal processes.
  • Coordinate with clients for any additional documentation or information required for the renewal.
  • Follow up on LOA renewal submissions and ensure timely approval.

    • Qualifications:

  • Bachelors degree.
  • Proven experience in document control within the oil and gas industry.
  • Proficient in document management software and Microsoft Office Suite.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Attention to detail and a commitment to maintaining confidentiality.
  • Familiarity with industry-specific standards and regulations.
  • Proficient in the use of Aconex an Oracle cloud-based project management and collaboration platform.

    • Remote Work:

    No


    Employment Type:

    Contract

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