Purchasing Officer

JOB PURPOSE:

• We are looking for a Purchasing Officer who will support the Copper Operations by ensuring the on-time conversion of approved purchase requisitions and related purchase orders as received from the business and apply strict and consistent governance measures to all spend functions to ensure that jobs are processed in a financially viable manner.
• Serve as the gatekeeper for the procurement process, ensuring that appropriate procurement policies are in place and adhered to.
• Provide high-quality purchasing support to contribute towards the prevention of “stop supply” instances.

KEY RELATIONSHIPS:

• Purchasing team
• Accounts Payable team
• Site supply chain team
• Warehousing teams
• Vendors
• Contracts Team

PRIMARY TASKS & RESPONSIBILITIES:

• Responsible for all purchase order (PO) processing activities at the required quality and compliance standard.
• Provide prompt conversion from purchase requisition to purchase orders, ensuring SAP MasterData is used (Contracts, Suppliers, Goods and Services).
• Ensure the continuous monitoring of supplier PO acknowledgements.
• Implement prompt PO amendments by supplier or end user.
• Accurate and timeously capture all approved services contracts and purchase orders in SAP.
• Ensure prompt expediting of POs with suppliers based on company rules and policy.
• Ensure that no goods or services are purchased outside of approved catalogues.
• Guide the requesters resolve their issue within the agreed timeline.
• Clear all received vendor/end-user queries within the required timeline.
• Interact with clients at all levels of the client's organization via email & phone.
• Identify and recommend opportunities to enhance/streamline business processes and improve first query resolution pertaining to the helpdesk function.
• Ensure all work is performed in accordance with set Key Performance Indicators.
• Conduct sourcing of suppliers and executing requisitions for quotations (RFQ) according to the relevant policy.
• Deliver monthly performance reporting on Purchasing activities performed by the Purchasing function.
• Ensure strict compliance with Glencore Policies, e.g. all compliance-related policies, Code of Conduct, Global Anti-Corruption Policy, Payment and Assistance to Public Officials Procedure.
• Must be aware of all risks associated with Procure to Pay and must ensure that adequate controls are built in daily processes to reduce the likelihood and impact of those risks materialising.

QUALIFICATIONS:

• Diploma or Higher Certificate in: Procurement/Supply Chain management/Accounting /Business Science /Commercial /Finance.

EXPERIENCE & SKILL REQUIREMENTS:

• Minimum 3 years’ experience in a similar procurement role, preferably within the mining or manufacturing environment.
• Must have SAP experience.
• Proficiency in MS Office, particularly Excel.

COMPETENCIES

• Multi-tasking and excellent management of time and priorities are essential.
• Strong verbal and written communication skills that work effectively within team and different audiences.
• Demonstrated, well-developed judgment and problem-solving skills.
• Pro- active, committed and highly motivated.
• Independent, flexible and entrepreneurial.
• Drills into the details of issues to determine root cause, and considers urgency, importance, risk and reward factors.
• High level of attention to detail and data accuracy.
• A strong customer focus and ability to work in a global, demanding environment.
• Adheres to rules and regulations, follows instructions that limit the risk to the business of non-compliance.
• Analytical thinking.
• Computer literate MS Office.