Accounting Assistant

Accounting Assistant

Schedule: Monday to Friday | 6AM to 3PM

Location: Matina IT Park, Davao City

Job Overview

We are looking for a detail-oriented and organized Accounting Assistant to provide day-to-day support to our accounting team, particularly in managing accounts payable (AP), accounts receivable (AR), and general accounting activities.

The ideal candidate has at least six (6) months of experience in an accounting or finance-related role, with a basic understanding of accounting procedures and financial documentation. They should be comfortable handling numerical information, maintaining accurate records, and communicating with vendors, customers, and internal stakeholders.

This is a great opportunity for someone looking to further develop their accounting skills and gain broader exposure to accounting operations. The successful candidate will report directly to the Accounts Manager.

Key Responsibilities

1. Accounts Payable (AP)

• Receive, review, and process supplier invoices, ensuring accuracy and completeness of supporting documentation.
• Verify invoice details, payment terms, and amounts before processing payments.
• Maintain organized and up-to-date accounts payable records.
• Coordinate with vendors and internal departments to address invoice discrepancies and payment-related concerns.
• Assist in reconciling supplier statements and monitoring outstanding payables.

2. Accounts Receivable (AR)

• Prepare, issue, and maintain customer invoices in a timely and accurate manner.
• Record incoming payments and ensure they are properly allocated to customer accounts.
• Monitor outstanding invoices and assist with following up on overdue accounts.
• Maintain accurate accounts receivable records and assist with account reconciliations.
• Coordinate with customers and relevant internal teams to resolve billing and payment discrepancies.

3. General Accounting & Administrative Support

• Assist with daily accounting transactions and routine bookkeeping activities.
• Support month-end and year-end closing procedures.
• Assist in preparing basic financial reports, schedules, and supporting documentation.
• Maintain accurate, organized, and properly filed financial records.
• Provide supporting documents and assist with audit-related requirements.
• Perform other accounting and administrative duties as assigned by the Accounts Manager.

4. Communication & Coordination

• Respond to routine accounting-related inquiries from vendors, customers, and internal stakeholders.
• Coordinate with relevant departments to ensure timely processing of invoices, payments, and other accounting transactions.
• Communicate discrepancies or potential issues to the Accounts Manager for proper resolution.
• Maintain professional and timely communication when handling financial and account-related concerns.

Qualifications & Requirements

• Associate's degree or Bachelor's degree in Accounting, Finance, or a related field, or equivalent relevant work experience.
• At least six (6) months of experience in an accounting, bookkeeping, or finance-related role.
• Basic knowledge of accounts payable (AP), accounts receivable (AR), and general accounting procedures.
• Familiarity with accounting software such as QuickBooks, Xero, SAP, or similar platforms.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail, numerical accuracy, and organizational skills.
• Good written and verbal communication skills.
• Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines.
• Willingness to learn, take initiative, and work collaboratively within an accounting team.