Sales Administrative Coordinator
Confirmed on the employer's own hiring board on Oct 25, 2026. First seen by Alion on Sep 8, 2026.
Job Description Summary:
Summary:As the Hotel Sales Coordinator, you play a vital role in the success of the Sales Team and the overall growth of the hotel. You are the organizational backbone-providing essential administrative support, managing key information, and ensuring seamless communication. Your efforts allow the Sales Team to focus on building client relationships, achieving revenue targets, and delivering exceptional guest experiences. Your attention to detail, coordination skills, and proactive support are critical to keeping the team efficient, focused, and results-driven.
Job Description:
Essential Functions and Responsibilities
- Provide timely and courteous guest service consistent with the company's guest service culture
- Conserve the sales team's time by reading, researching, and routing correspondence; drafting letters and documents; maintaining merge documentation; collecting and analyzing information; and initiating telecommunications
- Review and present items requiring signatures to the Director of Sales, including but not limited to sales contracts, departmental invoicing, and budget items
- Complete weekly departmental forecast and production updates in a concise and timely manner
- Assist Sales Managers and/or Director of Sales with client site inspections; conduct site inspections independently when needed
- Retrieve, log, and distribute incoming sales leads from multiple sources
- Mediate communication between accounting, internal sales managers, and outside vendors regarding commission payments
- Quote room rates and terms, and make informed decisions regarding customer or hotel needs as directed
- Review all hotel sales contracts for accuracy, ensuring all terms (deposits due, rooming lists due, etc.) are correct and properly reflected in Delphi
- Input and maintain reminders in Delphi for coordinator and sales managers related to group follow-ups and actionable items
- Maintain confidentiality to protect customer and company information
- Maintain departmental procedures, recommend updates, and support SOP documentation and user training
- Ensure compliance with all applicable gaming laws and company internal controls, policies and procedures, Title 31, and federal regulations, if they apply to the position
- Provide outstanding guest service in a timely manner to both guests and fellow team members that meets the company's guest service culture standards
- Perform other duties as assigned
Qualifications
- 1 year of Sales experience in a hospitality environment preferred
- Demonstrated commitment to providing excellent guest service
- Ability to follow instructions and complete tasks accurately in a fast-paced environment
- Strong communication skills and willingness to work as part of a team
- Strong attention to detail and accuracy in a fast-paced environment
- Committed to fostering a respectful, inclusive, and safety-conscious work environment
- Ability to access and input information using a moderately complex computer system
- Skilled in Microsoft Office Suite, including Outlook, Excel, and Word; familiarity with Delphi collaboration tools such as Microsoft Teams.
Requirements
- At least 21 years of age
- High School Diploma or equivalent required; Bachelor's degree preferred
- Ability to effectively communicate in English, both written and verbal
- Obtain and maintain all work cards as required by the company
- Verify right to work in the United States
Work Cards
- None
Physical Requirements
- Occasionally push/pull up to 25lbs.
- Occasionally lift and/or carry up to 20lbs. at floor, knee, waist, and chest levels
- Regularly squat, kneel, reach, bend, twist
- Frequently sit and work at a desk or computer
- Occasionally standing and walking
- Ability to communicate using in-person speech, radios, and telephone
- Ability to hear, understand, and distinguish speech and/or other sound in person
- Ability to distinguish between shades of color
- Ability to use tools or equipment requiring a high degree of dexterity
Work Environment Potential Conditions
- Indoor
- Smoky
- Noisy
- Bright flashing lights
- Extreme hot cold temperatures
- Exposure to dust, fumes and/or gases
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. Must be able to perform the essential functions of the position with or without reasonable accommodation.
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The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. Must be able to perform the essential functions of the position with or without reasonable accommodation.