Administrative Business Partner, Partnership Solution

About the job

As an Administrative Business Partner, you're at the heart of your team's business operations and activities and the soul that keeps your team moving forward. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. You move quickly with the changing environment and are up to date with the latest Google products and services. You also use that knowledge to strategically support your team's projects. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

Administrative jobs at Google are staffed by organized and dependable people driven by a common company goal: to help us accomplish great things. Working behind the scenes, we make a significant impact on the people we support as well as on Google users around the world. We're adept at leading and managing a variety of simultaneous projects, which requires the particular talent of being able to communicate effectively with all levels of the organization

Responsibilities

• Maintain complex calendars, schedule meetings across multiple time zones, and coordinate comprehensive domestic and international travel logistics, including itineraries, visas, and detailed expense reporting.
• Draft and translate standard communications in both Japanese and English, coordinate purchasing and procurement needs, and organize office events, town halls, and guest hosting at the Tokyo office (including room bookings and catering).
• Handle all incoming queries with high professionalism, maintain strict confidentiality regarding sensitive business information, and demonstrate high adaptability when navigating routine task variations.
• Support team initiatives and offsites by managing timelines, preparing meeting agendas, reserving rooms, taking detailed notes, and tracking action items to ensure seamless execution.
• Collaborate closely with team members and leadership to ensure smooth day-to-day office operations while actively contributing to team morale and fostering an inclusive, collaborative workplace environment.

Qualifications

Minimum qualifications:

• Bachelor's degree or equivalent practical experience.
• 2 years of administrative experience in a high-tech or international environment working on core administrative tasks (e.g., travel management, expense reports, calendar management, facilities coordination, etc.).
• Ability to communicate in English and Japanese fluently to engage with stakeholders.

Preferred qualifications:

• Experience supporting teams in a fast-paced corporate or technology environment.
• Experience with calendar management, high-volume travel scheduling and booking, and budgeting of events.
• Ability to adhere to an expectation of complete confidentiality on all business matters.
• Strong written and verbal communication skills, with a commitment to complete confidentiality on sensitive matters.
• Enthusiasm for experimenting with emerging agentic AI productivity technologies to enhance operational efficiency and foster professional development.